Administrative Assistant (SAHPR Program)

Viderity Inc.; Alexandria (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Viderity Inc. is seeking an Administrative Assistant (SAHPR Program) to support NSF’s SAHPR efforts in Alexandria, VA. You will assist with policy development, editorial reviews, and audience-focused communications while handling sensitive material with discretion.

The role requires strong writing/editing skills, extensive admin coordination experience, and proficiency in Microsoft Office. On-site collaboration with OLPA/NSF teams is essential.

Qualifications

• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Degree in communications, public relations, marketing, data analytics, or related field (preferred).
• Minimum 5 years of professional writing and editing experience, including memos, internal/external correspondence and policies.
• Minimum 5 years of administrative coordination, project management, or related experience with tight deadlines.
• Experience entering information into databases/tracking systems and creating reports/presentations.
• Familiarity with federal communication requirements, including the Plain Writing Act of 2010 and Section 508.
• Strong grammar, spelling, and punctuation; professional document drafting.
• Ability to handle sensitive subject matter with discretion.

Responsibilities

• Manage the day-to-day administrative affairs of the client.
• Support development, review, modification, and maintenance of SAHPR policies and guidelines.
• Assist in creating SAHPR-related policies, guidance, SOPs, and FAQs for clarity and accessibility.
• Write and edit high-quality materials explaining the agency stance on sexual violence issues per the NSF Style Guide.
• Conduct editorial reviews for grammar, style, consistency, and clarity for diverse audiences.
• Assist in preparing and editing products explaining complex policies and programs of SAHPR.
• Perform research and analysis to inform policy development and revisions.

Skills

Strong writing

Editing

Professional communication

Discretion

Project coordination

Education

Comm./PR/Marketing degree

Tools

Microsoft Office

Job description

About Viderity

Viderity is a HUBZone-certified and Woman-Owned Small Business (WOSB) delivering award-winning IT, digital, and creative solutions across federal and commercial markets. Our services span application development, creative services, cybersecurity, data analytics, strategic communications, event management, training, and program management. With over 15 years of proven success and exceptional past performance, we empower clients with innovative, measurable results.

Position Overview

The Administrative Assistant (SAHPR Program) is responsible for supporting the Sexual Assault and Harassment Prevention and Response (SAHPR) Program at the U.S. National Science Foundation (NSF) in coordination with the Office of Legislative and Public Affairs (OLPA). This role supports the development, review, and maintenance of SAHPR policies, procedures, guidance, and FAQs, and conducts research and rigorous editorial reviews to ensure products are clear, accurate, and aligned with the NSF Style Guide. The Administrative Assistant manages sensitive information with discretion and prepares communications that explain complex program policies to diverse audiences.

Key Responsibilities

• Manage the day-to-day administrative affairs of the client.




• Support the development, review, modification, and maintenance of new and current SAHPR regulatory policies, procedures, and guidelines.




• Support the development of SAHPR-related policies, guidance, standard operating procedures, and FAQs so they are clear, consistent, and easy for employees and stakeholders to understand and access.




• Write and edit high-quality products that effectively explain and interpret the agency's stance on sexual violence issues, and support the drafting of responses to ensure accuracy, clarity, conciseness, and adherence to the NSF Style Guide.




• Conduct editorial reviews for grammar, style, consistency, and clarity of presentation, considering the intended audience, potential policy implications, and compliance with agency and NSF Office of the Director (OD) practices and policies.




• Assist in preparing and editing products for a variety of audiences that explain and interpret complex policies, programs, and functions of the SAHPR program.




• Perform research and analysis to inform the establishment or revision of policies, procedures, guidelines, and informational materials. Assignments often require substantial analysis to present convincing evidence of new findings or accurate and critical information.

Qualifications

General Requirements

• Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint.




• Degree in communications, public relations, marketing, data analytics, or a related field (preferred).




• Minimum 5 years of professional writing and editing experience, including at least 3 years' experience drafting a variety of office documents including but not limited to official memos, internal and external correspondence and policies.




• Minimum 5 years of experience in administrative coordination, project management, or a combination thereof and able to work at a fast pace with tight deadlines.




• Minimum of 5 years of experience entering information into databases/tracking systems and creating and formatting reports and presentations.




• Familiarity with federal communication requirements, including the \"Plain Writing Act of 2010\" and Section 508 compliance.




• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.




• Consistently communicate with a high degree of professionalism, diplomacy and tact.




• Ability to handle sensitive subject matter with discretion. Candidates should be aware that this role involves content related to sexual assault and harassment that may be traumatic or triggering for some.

What We Offer

Competitive annual salary (commensurate with experience).

On-site role at NSF in Alexandria, VA.