Administrative Assistant, Safety

Quanta Services, Inc.; Plainview (MS); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Job summary

Irby Construction Company, a subsidiary of Quanta Services, is seeking an Administrative Assistant to support the Training department in Plainview, MS. This entry-level role offers growth potential within a safety-driven, people-first culture of a Fortune 500–backed organization.

You will assist the Corporate Training Manager with calendar management, training logistics, LMS data, and reporting while developing broader responsibilities and contributing to process improvements over time.

Qualifications

• High School Diploma is required; an Associate degree or relevant certification is preferred.
• 1-3 years of administrative/office experience is preferred; prior training department experience is not required.
• Strong proficiency in Microsoft Office Suite, with emphasis on Excel; comfortable learning LMS.
• Excellent written and verbal communication, with high professionalism and attention to detail.

Responsibilities

• Provide high-level administrative support to the Corporate Training Manager and handle communications.
• Maintain training records, employee certifications, and completion data in Excel and the LMS.
• Coordinate training logistics, including venue setup, materials, and equipment; assist in scheduling events.
• Generate reports on training participation, compliance, and program effectiveness; ensure accuracy and clarity.
• Perform data entry, maintain shared files in Teams, and transcribe meeting notes as needed.

Skills

MS Office

Excel

LMS

Written & verbal communication

Education

High School Diploma

Associate's Degree or certification

Tools

Microsoft Excel

LMS

Microsoft Office

Job description

About Us

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform.

Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. What's more, Irby has long long-valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field.

When you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. There is no other way. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews.

Irby Construction is a wholly-owned subsidiary of Quanta Services. That means team Irby gets the benefits of the company culture we're known for along with the stability and resources of a Fortune 500 organization. (NYSE: PWR).

Build your career at Irby Construction.

About this Role

The Administrative Assistant provides high-level administrative support to the Corporate Training Manager and plays a key role in the day-to-day operation of the Training department. This entry-level position offers significant growth potential for a detail-oriented, tech-savvy individual eager to take on increasing responsibility and help shape the future of corporate training at Irby Construction Company.

What You'll Do

• Provide high-level administrative support to the Corporate Safety Manager, including calendar management, scheduling training sessions, coordinating travel arrangements, and handling professional communications via email, phone, and other channels.
• Maintain and update training records, employee certifications, and completion data in Microsoft Excel and the company's Learning Management System (LMS), ensuring accuracy and accessibility.
• Coordinate training logistics including venue setup, materials preparation, and equipment needs; assist in gathering documents and scheduling for training events and departmental meetings.
• Generate reports and compile data related to training participation, compliance requirements, and program effectiveness; review documents for accuracy, consistency, and professional clarity.
• Perform data entry, tracking, and capture in database systems; maintain electronic shared files in Microsoft Teams and organized paper and scanned records.
• Compose, transcribe, edit, and distribute professional correspondence and department communications.
• Take and distribute meeting notes for training department meetings and cross-functional sessions as needed.
• Collaborate with the training team to continuously identify and implement process improvements; proactively ask questions and suggest efficiencies as you grow in the role.
• Perform general office support functions including sending and receiving mail, copying and filing documents, and other duties as assigned.

What You'll Bring

• High School Diploma required; Associate's Degree or relevant certification preferred.
• 1-3 years of administrative or office experience preferred; prior experience in a training department is not required.
• Strong proficiency in Microsoft Office Suite, with particular emphasis on Excel; demonstrated comfort learning new software systems and platforms including Learning Management Systems (LMS).
• Excellent written and verbal communication skills with a high level of professionalism and attention to detail.
• Solid organizational skills with the ability to manage multiple priorities and deadlines independently in a fast-paced environment.
• Knowledge of office processes and practices; ability to function independently and as a collaborative team member.
• Eagerness to learn, grow, and take on increasing responsibilities over time; a proactive mindset and genuine curiosity about how things work.

What You'll Get

• Medical
• Dental
• Vision401K

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities.

For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.