Onboarding Specialist

Irby Construction Company; Richland (MS); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Job summary

Irby Construction Company is seeking an HR Onboarding Specialist to introduce new workers and manage the orientation process. You will communicate role details, gather paperwork, and organize first days for new hires.

You will coordinate IT setup, maintain personnel files, and ensure compliance with I-9, W-4 and safety training. The role emphasizes clear communication, confidentiality, and teamwork within a safety-first culture.

Qualifications

• Experience using Word, Excel, and HRIS systems.
• Strong knowledge of company policies and procedures.
• Excellent verbal and written communication.
• Strong time-management and organizational skills.
• Ability to handle sensitive and confidential information.
• Experience as onboarding specialist or in HR role.

Responsibilities

• Detail new hires' initial tasks and answer queries.
• Coordinate IT setup for new employees.
• Familiar with Driver File records and NECS system.
• Collect personal information for drug screening and MVR.
• File documents into employee files.
• Maintain orientation materials and supplies.
• Craft and send onboarding emails with orientation details.
• Prepare onboarding packets (e.g. New Hire Paperwork, Hats, Tests).
• Schedule start dates for new hires and gather necessary paperwork.
• Process onboarding paperwork (I9, W4, Direct Deposit forms).
• Inform employees on first tasks (DOT paperwork, Quanta Training, FMCSA Clearinghouse).
• Distribute manuals, passwords and guidelines as needed.

Skills

Word proficiency

Excel proficiency

HRIS experience

Database skills

Tools

HRIS software

Job description

About Us

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform.

About Us

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform.
Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. What’s more, Irby has long long-valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field.
When you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. There is no other way. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews.
Irby Construction is a wholly-owned subsidiary of Quanta Services. That means team Irby gets the benefits of the company culture we’re known for along with the stability and resources of a Fortune 500 organization. (NYSE: PWR).
Build your career at Irby Construction.

About This Role

Introduce new workers to the company through an orientation process. HR Onboarding Specialist will communicate company and position details to new hires before their start date, gathering necessary paperwork and scheduling first days.
Ultimately, will organize and facilitate company’s onboarding procedures for new hires.

What You'll Do

• Detailing all new hires' initial tasks and answering any queries
• Coordinate with IT to set-up new employees with computers, phones, etc.
• Familiar with Driver File records and NECS management system
• Gather Personal information from Employee to set-up Drug Screen and MVR
• Files papers and documents into appropriate employee files
• Maintain orientation materials and supplies
• Gather Personal information from Employee to set-up Drug Screen and MVR
• Craft and send comprehensive emails with information about the New Employee Orientation
• Prepare onboarding Packets (e.g. New Hire Paperwork, Hats, Tests)
• Scheduling start dates for new hires, and gathering necessary paperwork
• Process onboarding paperwork (e.g. I9, W4, Direct Deposit forms)
• Inform employees on their first tasks (e.g. DOT paperwork, Quanta Legal Online Training, FMCSA Clearinghouse Registration)
• Distribute manuals, passwords and guidelines as needed

What You'll Bring

• Experience in Word, Excel, HRIS database, and other applicable database programs helpful
• Knowledge of Company policies/procedures & or the ability & willingness to learn
• Effectively communicate with people
• Ability to consistently meet daily, weekly, and monthly deadlines
• Proven work experience as an HR Onboarding Specialist or in relevant HR role
• Solid communication skills (verbal and written)
• Exceptional time-management and organizational skills
• An ability to handle sensitive and confidential information
• Experience as an onboarding specialist or in a similar HR role
• Good working knowledge of HR practices
• Strong teamwork skills
• Good organizational and time management skills

What You'll Get

• Medical
• Dental
• Vision4
• 401K

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.