Administrative Assistant Role

usarenovations; Dallas (TX); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

Medical & Dental (company partially...

Life Insurance (company partially...

PTO

8 Company Paid Holidays

Company Laptop

Job summary

USA Renovations is seeking an Admin Assistant to provide essential support across departments, ensuring smooth operations in a fast-paced environment. You will handle data entry, filing, and clerical tasks, while maintaining an organized work area and push for process improvements.

The ideal candidate has 1–3 years of relevant experience, strong Excel/Word skills, and a proactive, detail-oriented mindset. This full-time, on-site role offers growth opportunities and a collaborative team culture.

Qualifications

• Associate degree or equivalent work history.
• Intermediate Microsoft Excel, Word and 365.
• Strong problem-solving skills.
• Data entry and ten-key

Responsibilities

• Assist in data entry for the setup of all contacts.
• Manage social media posting 2-3x a week consistently (Facebook, LinkedIn, and Instagram).
• Manage the breakroom by ordering supplies and maintain ownership of keeping the breakroom stocked.
• Maintain electronic and hard copy filing system.
• Provide general administrative and clerical support including mailing, scanning, and copying.
• Updating various information in internal systems across multiple departments.
• Organize company-wide events to celebrate holidays, big wins, or birthdays.
• Assist with other team members in various accounting, floors, facility, Sales, or operations projects.
• Answer all incoming office calls and forward the call to the appropriate person.

Skills

Personable

Self-Starter

Honesty and Integrity

Effective communication

Cross-functional Team Communication

Organized and detail-oriented

Ownership

Project Management

Strong Problem-Solving Skills

Education

Associate degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Office 365

Job description

Salary Range:

$35,000 – 50,000

Job Type:

Full time, In Person, Entry level

USA Renovations is a specialty construction services provider for all industries focusing on commercial facilities. Our Flooring Division offers popular and long-lasting polished concrete and epoxy floors, while our facilities Division provides cost saving ceiling restoration high dusting, final construction cleans, and much more!

The Mission:

To provide essential support to the team, ensuring smooth and efficient operations across various departments. The Admin Assistant plays a crucial role in upholding the company's core values of integrity, collaboration, and excellence while facilitating day-to-day functions and fostering a positive work environment.

We are seeking a new Admin Assistant to join our growing team.

Core Competencies:

• Personable: Establishes rapport and builds positive relationships with colleagues, clients, and stakeholders, demonstrating empathy, approachability, and a genuine interest in understanding and supporting others' needs and perspectives.
• Self-Starter: Initiates tasks and projects independently, demonstrating proactive behavior and taking initiative to drive progress even in the absence of explicit instructions or supervision.
• Honesty and Integrity: Earns trust by consistently adhering to high ethical standards and principles, demonstrating transparency and sincerity in all interactions, and maintaining confidentiality when necessary.
• Effective communication: Demonstrates clear and concise communication skills, actively listens to team members' input, and ensures information is conveyed accurately and comprehensively to facilitate smooth project execution.
• Cross-functional Team Communication: Collaborates effectively with colleagues from diverse backgrounds and disciplines, fostering open communication channels and facilitating collaboration to achieve common goals and objectives.
• Organized and detail-oriented: Possesses the ability to meticulously plan, prioritize tasks, and manage time effectively, ensuring all aspects of projects are carefully attended to and executed with precision.
• Ownership: Takes full responsibility for assigned tasks and projects, demonstrating accountability for outcomes and actively seeking solutions to challenges that may arise along the way.
• Project Management: Proficiently oversees and coordinates all aspects of projects from initiation to completion, including planning, scheduling, resource allocation, and risk management, to ensure successful delivery within scope, budget, and timeline.
• Strong Problem-Solving Skills: Quickly identifies issues or obstacles, analyzes root causes, and devises creative and practical solutions to address them effectively, leveraging analytical thinking and critical reasoning abilities.

What You Will Do:

• Assist in data entry for the setup of all contacts
• Manage social media posting 2-3x a week consistently (Facebook, LinkedIn, and Instagram)
• Manage the breakroom by ordering supplies and maintain ownership of keeping the breakroom stocked
• Maintain electronic and hard copy filing system
• Provide general administrative and clerical support including mailing, scanning, and copying
• Updating various information in internal systems across multiple departments
• Organize company-wide events to celebrate holidays, big wins, or birthdays
• Assist with other team members in various accounting, floors, facility, Sales, or operations projects
• Answer all incoming office calls and forward the call to the appropriate person.

What You Will Bring:

Our ideal candidate will have 1-3 years of relevant experience and the following credentials/skills:

• Associate degree or equivalent work history.
• Intermediate Microsoft Excel, Word and 365
• Strong problem-solving Skills
• Data Entry in and ten key

Why You Will Love Us:

Do you excel in communicating effectively with team members to facilitate seamless collaboration and ensure projects are completed efficiently and on schedule, while also promptly addressing any deviations from expectations to uphold customer satisfaction?

If YES, then...Come join our growing team.

At USA Renovations, we're not just building projects; we're building careers. We believe in fostering a work culture where your skills are valued, and your contributions make a real difference.

Here's why you'll love being part of our team:

Collaborative Environment:

We thrive on teamwork and believe that diverse perspectives drive innovation. You'll work alongside passionate individuals who are committed to achieving excellence together.

Professional Growth:

We invest in our employees' development and provide opportunities for advancement. Whether you're looking to enhance your skills or climb the career ladder, we'll support you every step of the way.

Meaningful Impact:

Joining our team means being part of something bigger. We take pride in delivering successful construction projects that not only meet client expectations but also positively impact our community.

Benefits:

• Health Insurance

• Medical & Dental (company partially contributes to premium)
• Life Insurance (company partially contributes to premium)

• PTO
• 8 Company Paid Holidays
• Company Laptop

DEI Statement:

We prioritize diversity and inclusion in our workplace as well as our hiring practices. We are committed to employing people from various backgrounds with unique perspectives and experiences. We recognize that input from all voices informs innovation and strengthens our business.

EOE Statement:

We are an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.