Administrative Assistant – Residential Habilitation Program

Orange-Grove-Center-Inc; Glenwood (TN); On-site; USD 19,000 - 28,000; Full time

Job summary

Orange-Grove-Center-Inc is seeking an Administrative Assistant to provide comprehensive administrative support for the Residential Habilitation program in Chattanooga, TN. You will help maintain documentation for QA, licensure, and regulatory compliance while coordinating medical appointments and supporting the administrative team.

The role requires strong organization, confidentiality, and effective communication with staff, individuals served, families, and professionals.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience in administrative support or human services preferred.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office and data entry systems.
• Excellent written and verbal communication skills.

Responsibilities

• Assist Coordinators with group home budgets to ensure accuracy and compliance with financial guidelines.
• Coordinate and assist with medical appointments, ensuring proper communication and documentation.
• Receive, review, and organize paperwork related to medical, personnel, and program operations.
• Attend departmental meetings and accurately record and distribute meeting minutes, including key discussions, decisions, action items, and follow-up responsibilities.
• Maintain records and documentation required for QA and licensure compliance.
• Track, record, and maintain inventory of personal belongings for individuals supported.
• Assist in preparing documentation and materials for audits, inspections, and internal reviews.
• Support communication between administrative staff, management, and direct support teams.
• Assist with other administrative or operational tasks as assigned by the Director.

Skills

Organizational skills

Time management

Communication

Confidentiality

MS Office

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Data entry systems

Job description

Orange-Grove-Center-Inc is seeking an Administrative Assistant to provide comprehensive administrative support for the Residential Habilitation program in Chattanooga, TN. You will help maintain documentation for QA, licensure, and regulatory compliance while coordinating medical appointments and supporting the administrative team.

The role requires strong organization, confidentiality, and effective communication with staff, individuals served, families, and professionals.