Administrative Assistant, Research

Child Care Resource Center; Los Angeles (CA); Hybrid; USD 30,000 - 43,000; Full time

Benefits offered by this job

Competitive compensation package

Robust medical/dental/vision benefits

Life Insurance and 403(b) retirement

Job summary

Child Care Resource Center is seeking an Administrative Assistant, Research to support the Statewide Initiatives, Government Relations, and Research Divisions. You will need strong organizational skills, attention to detail, and the ability to collaborate in a fast-paced environment.

This full-time, hybrid role requires 40 hours per week during standard business hours with occasional overtime. Budgeting, invoicing, reporting, meetings coordination, and customer support are core duties.

Qualifications

• Education: High School diploma or equivalent required.
• Experience: Minimum 3 years of relevant administrative support experience.

Responsibilities

• Provide professional administrative support to the Statewide Initiatives, Government Relations, and Research Divisions.
• Handle budgeting, invoicing, budgeting, and reporting tasks.
• Coordinate meetings and events.
• Provide responsive customer support.

Skills

Organizational skills

Attention to detail

Collaboration

Communication

Education

High School diploma or equivalent

AA/BA preferred

Tools

Microsoft Office Suite

Data management systems

Job description

Expected Hourly Pay Rate:

$26.68

Work where your work matters. Work at CCRC.

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

General Summary:

Under general supervision of Sr. Director of Strategy and Innovation and the Director of Research, the Administrative Assistant, Research provides professional administrative support to the Statewide Initiatives, Government Relations, and Research Divisions. Responsibilities include administrative and partner support, project and meeting coordination, billing, invoicing, budgeting, reporting, and other duties as assigned. This position requires strong organizational skills, attention to detail, collaboration, and the ability to work effectively in a fast-paced environment.

This is a full-time, hybrid, 40 hours-per-week position working regular business hours with occasional need for overtime, evening and/or weekend work.

Please review the full job flyer here.

Essential Duties And Responsibilities

Within a team structure, this position will perform the following responsibilities:

Administrative Support (40%)

Budget Responsibilities (30%)

Meetings and Events (20%)

Customer Support (10%)

Job Specifications

Minimum Required

Education : High School diploma or equivalent required

Experience : Minimum 3 years of relevant administrative support experience.

• Professional/Technical Certifications : N/A
• Technical Requirements : Demonstrated computer skills to include knowledge of online research, advanced Microsoft Office Suite skills, and data management experience.
• Bilingual Required : n/a
• Travel : Some travel/business related driving required. Staff may choose any mode of transportation (driving, walking, bicycling, carpooling, etc.) to arrive to and depart from the location where attendance is required. Should a staff member choose to drive, the staff member must become an approved driver with CCRC prior to driving on behalf of CCRC. Approved drivers driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver's License and receiving DMV clearance.
• Work Schedule : Full-time, hybrid. M-F Standard business hours with the ability to work a non-traditional work schedule on occasion including early mornings, evenings and/or weekends.
• Work Environment : Predominantly working in an office work environment.
• Background & Health Clearance Requirements : Background requirements determined according to the requirements of the program(s) which the position will be supporting. Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:
  • Live Scan Clearance / DOJ Fingerprinting : For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90).
• • Health Clearance : For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with "at risk" populations, CA Code of Regulations Title 22, §101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93)
  • MVR / DMV clearance in accordance with CCRC's liability insurance provisions: For positions where driving is required.
  • Child Development Permit : For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341)
  • CPR / Pediatric CPR certification : For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596.865-1596.866)
  • Federal Debarment Checks : For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995)
  • Credit & Bankruptcy Check : For positions with fiscal responsibility (roles with authority over financial transactions), a credit and bankruptcy check will be conducted to assess financial responsibility in alignment with agency standards and applicable laws, including the federal Fair Credit Reporting Act (15 U.S.C. 1681 et seq.) and California Labor Code restrictions on credit reports (Labor Code 1025.5.)

Preferred

All minimum requirements above met, plus:

Education : AA/BA preferred.

• Bilingual : Ability to converse, write and/or translate in English required, and Spanish preferred.

At CCRC, passion and meaningful work is rewarded! We offer employees:

• Competitive compensation package
• Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance
• Basic Life Insurance and Long Term Disability paid for by CCRC
• Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
• Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break