Business Administration Supervisor

Child Care Resource Center; West Chatsworth (CA); Hybrid; USD 88,000 - 108,000; Full time

Benefits offered by this job

Competitive pay

Medical/Dental/Vision

Life Insurance

401(k) match

Paid time off

Education reimbursement

Wellness programs

Public Service Loan Forgiveness

Job summary

Child Care Resource Center in Northern Los Angeles County seeks a Business Administration Supervisor to lead the Administrative Services team, delivering cross-functional support and ensuring compliance with program requirements.

The role requires 5+ years of supervisory experience in relevant areas, a Bachelor's degree, and willingness to travel. Hybrid work schedule with background checks and safety clearances as part of staff requirements are included.

Qualifications

• Bachelor's Degree in Business Administration, Technology, or related field or equivalent experience.

Responsibilities

• Lead the Administrative Services team to deliver cross-functional business-wide support.
• Oversee centralized contract administration and centralized policy administration.
• Manage the insurance program, renewals, and vendor reviews.
• Coordinate Data Governance Committee and data security coordination.
• Implement standardized procedures and maintain centralized data repositories.
• Collaborate with other departments to ensure program awareness, consistency and compliance.

Skills

Supervisory experience

Vendor management

Risk & compliance

Communication

Education

Bachelor's Degree in Business Administration, Technology, or related field

Job description

Expected Semimonthly Salary: $4,576.00

Work where your work matters. Work at CCRC.

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

General Summary:

Reporting to the Director of Business Operations, the Business Administration Supervisor leads the Administrative Services (AS) team to deliver cross-functional business-wide support services. The Business Administration Supervisor is responsible for the following CCRC-wide programs: Centralized Contracts Administration, centralized Policy Administration, Business Continuity/Disaster Recovery (BCDR) program administration, vendor insurance/CCRC insurance renewals and vendor reviews, data security incident/breach reporting and coordination, Data Governance Committee (DGC) meeting implementation, limited attorney coordination, the Conflict of Interest (CoI) program, and other cross-functional programs. The Supervisor creates and manages standards-based implementations while coordinating with all business areas for program awareness, consistency, and compliance. The Supervisor creates and maintains centralized, historical data repositories, implements standardized procedures to maintain versioning control, and ensures secure sharing and access is implemented for approved staff.

Please review the full job flyer here.

Essential Duties And Responsibilities

Within a team environment, the Business Administration Supervisor is responsible for the following functions:

Supervision and Management (20%)

Centralized Contract Administration (15%)

Centralized Policy Administration (15%)

Insurance Program Administration (15%)

Other Recurring Business Administration Functions (15%)

Interdepartmental Collaboration (20%)

Job Specifications

Minimum Required

• Education:
  • Bachelor's Degree in Business Administration, Technology, or related field, or equivalent experience.
• Experience:
  • Experience: 5+ years of direct report supervisory experience to include 3+ years of similar experience in at least three of the following areas as listed within the Essential Duties and Responsibilities section: Centralized Contract Administration, Centralized Policy Administration, Insurance Program Administration, Business Continuity / Disaster Recovery (BCDR) Administration, Data Governance Committee (DGC) Coordination, Data Security Incident (DSI) Coordination, or Conflict of Interest (COI) Program Coordination.
  • Proven experience of developing a high-performing team, strong client and customer-focused relationships at all levels of an organization and identifying risk and opportunities in the various interrelated and overlapping processes.
• Travel: Some travel/business related driving required; This position requires travel. Staff may choose any mode of transportation (driving, walking, bicycling, carpooling, etc.) to arrive to and depart from the location where attendance is required. Should a staff member choose to drive, the staff member must become an approved driver with CCRC prior to driving on behalf of CCRC. Approved drivers driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver's License and receiving DMV clearance.
• Work Schedule: Hybrid, typically 2-3 days per week (minimum) in office to meet business coordination and project requirements, or as directed by Division leadership.
• Work environment: Office work environment; ambient temperature, moderate noise level, indoors. When working remote, must provide professional office-like environment without distraction and in compliance with CCRC Flexible Work Policy requirements.
• Background & Health Clearance Requirements: Background requirements determined according to the requirements of the program(s) which the Project Manager will be supporting.
  • Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:
  • Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90).
  • Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with "at risk" populations, CA Code of Regulations Title 22, *101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93)
  • MVR / DMV clearance in accordance with CCRC's liability insurance provisions: For positions where driving is required.
  • Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341)
  • CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596.865 - 1596.866)
  • Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995)

Preferred

• Education: Master's Degree (Business Administration, Technology, or similar) preferred
• Professional/Technical Certifications: Project Management Professional (PMP) certification, Lean Six Sigma Certification is a plus, but not required.

At CCRC, passion and meaningful work is rewarded! We offer employees:

• Competitive compensation package
• Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance
• Basic Life Insurance and Long Term Disability paid for by CCRC
• Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
• Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break
• Opportunities for learning and professional development, including education reimbursement
• Employee Assistance and Wellness Programs
• 501(c) (3) designation-You can apply for Public Service Loan Forgiveness!

We have doubled in size over the past 10 years. We provide child development and early education, workforce development opportunities, child care financial assistance, Head Start preschool and Early Head Start services and more for close to 50,000 parents, children, and child care providers each month in Northern Los Angeles County, including Antelope Valley, and the entirety of San Bernardino County, including an office in Victorville, serving a total geographic area of 22,500 square miles.

Child Care Resource Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Accommodations: If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at [phone] ext. 6599 or email them at [e-mail].