Administrative Assistant/Receptionist

PJ Dick - Trumbull - Lindy; Pittsburgh (Allegheny County); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401k with company match

Annual bonus

Profit sharing plan

Free employee parking

Job summary

PJ Dick-Trumbull-Lindy Group seeks an Administrative Assistant/Receptionist to join its growing support team in Pittsburgh. This entry-level, non-exempt position supports the Accounting group by routing invoices and handling typical clerical duties.

Responsibilities include processing invoices, maintaining vendor records, verifying banking details, and providing receptionist backup, including calls and packages. Strong MS Office skills and a professional appearance are required.

Qualifications

• High school diploma or equivalent.
• Some accounting experience preferred.
• Organization, communication and interpersonal skills with a customer service attitude, pleasant demeanor and professional appearance are required.
• Proficiency with computers, specifically Microsoft Office applications, and basic typing skills required.
• Experience in a professional office setting a plus but not required.

Responsibilities

• Review and sort a high volume of invoices from Vendors on a daily basis.
• Assist in maintaining vendor records.
• Contact vendors to verify banking information.
• Review monthly statements to determine missing invoices.
• Assist in verifying basic invoice details.
• Provide primary backup to the Receptionist: answer, screen, and forward incoming calls; receive packages and signs for parcels as necessary.
• Perform other clerical support duties, such as typing memos, letters, and listings; complete external mailings.

Skills

Customer service

Organization

Interpersonal communication

Professional appearance

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Office

Typing

Job description

The P J Dick-Trumbull-Lindy Group family of construction companies seeks to hire a Administrative Assistant/Receptionist to join its growing support team.

About PJ Dick-Trumbull-Lindy Group

• Premier regional general contractor and construction manager with 1000+ employees and over $1 billion in annual revenues performing work across the Mid-Atlantic region.
• Consistently ranked in the "Top 100 Builders" nationally by the Engineering News Record.
• Voted one of Pittsburgh's "Best Places to Work" multiple times.

We offer an outstanding compensation and benefits package that includes medical, dental and vision coverage, 401k with company match, annual bonus, an incredible profit sharing plan AND free employee parking.

• We offer an outstanding compensation and benefits package that includes medical, dental and vision coverage, 401k with company match, annual bonus, an incredible profit sharing plan AND free employee parking.

PRIMARY FUNCTION:

Assist the Accounting group by ensuring invoices are being properly routed to the appropriate Admin for processing.

TYPICAL DUTIES:

• Review and sort a high volume of invoices from Vendors on a daily basis
• Assistant in maintaining vendor records
• Contact vendors to verify banking information
• Review monthly statements to determine missing invoices
• Assist in verifying basic invoice details
• Primary backup to the Receptionist which includes: Answer, screen, and forward any incoming phone calls Receive packages, letters, etc., as required and sign for parcels when necessary.
• Perform other clerical support duties, such as typing memos, letters and listings, complete external mailings, etc..
• Perform additional assignments per supervisor's direction.

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:

• High school diploma or equivalent.
• Some Accounting experience preferred.
• Organization, communication and interpersonal skills along with a customer service attitude, pleasant demeanor and professional appearance are required.
• Proficiency with computers, specifically Microsoft Office applications, and basic typing skills required.
• Experience in a professional office setting a plus but not required.

COMMENTS:

Entry-level position. Non-exempt under FLSA. Remote work is not an option.

Individuals with Disabilities:

PJ Dick-Trumbull-The Lindy Group wants all interested and qualified candidates to be able to use the career site to review and apply for employment opportunities. If you have a disability and need an accommodation to access this site, please contact us for assistance at 412.807.2000 or email us at [e-mail].

PJ Dick-Trumbull-The Lindy Group strives to create a diverse, safe, welcoming, and inclusive work environment in which all teams can excel.

We are an Equal Opportunity and VEVRAA Federal Contracting Employer and welcome all applications from a wide range of candidates, including covered veterans, minorities, females, and people with disabilities.

Our policy is clear: We do not discriminate based on any characteristic protected by law.

To view our EEO policy, click here; to view our Section 503 and VEVRAA ... click here.