Administrative Assistant/Receptionist

Talentify; Paterson (NJ); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)

Paid time off

Job summary

Aston Carter is seeking an Administrative Assistant for an onsite, contract-to-hire role in Paterson, NJ. The position supports daily office operations with clerical tasks and data handling.

Required are a high school diploma and experience in administrative, receptionist, or customer service roles. Proficiency in Word, Excel, Outlook, and general computer applications is expected.

Qualifications

• General administrative and clerical duties in an office environment.
• Strong organizational and time-management skills with attention to detail.
• Proficiency in MS Office suite and data-entry accuracy.

Responsibilities

• Provide general administrative and clerical support to the office.
• Answer and direct incoming phone calls.
• Monitor and respond to routine emails and inquiries.
• Perform data entry and maintain accurate electronic and physical records.
• Prepare, organize, scan, copy, and file documents.
• Assist with creating and updating basic spreadsheets and documents.
• Maintain organized electronic and paper filing systems.
• Schedule appointments and assist with calendar coordination as needed.
• Enter and update customer, project, and other business information.
• Assist employees with routine administrative requests.
• Help keep office information and paperwork organized and up to date.
• Handle sensitive information in a professional and confidential manner.
• Complete additional administrative and office support tasks as assigned.

Skills

Administrative support

Phone handling

Data entry

MS Word

MS Excel

Outlook

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Open - Talentify has a posting for this job. Posted 6 Nov 2026.

This posting

Opens careers.astoncarter.com. Talentify has not checked who owns that address. You apply there — Talentify never asks for an account or a CV.

About this job

Job Title: Administrative Assistant

Pay: $20-21/hr

Job Description

We are seeking a dedicated Administrative Assistant to provide general administrative and clerical support to our office. The role involves a variety of tasks, ensuring the smooth operation of our daily activities.

Responsibilities

• Provide general administrative and clerical support to the office.
• Answer and direct incoming phone calls.
• Monitor and respond to routine emails and inquiries.
• Perform data entry and maintain accurate electronic and physical records.
• Prepare, organize, scan, copy, and file documents.
• Assist with creating and updating basic spreadsheets and documents.
• Maintain organized electronic and paper filing systems.
• Schedule appointments and assist with calendar coordination as needed.
• Enter and update customer, project, and other business information.
• Assist employees with routine administrative requests.
• Help keep office information and paperwork organized and up to date.
• Handle sensitive information in a professional and confidential manner.
• Complete additional administrative and office support tasks as assigned.
• High school diploma or equivalent.
• Previous administrative, office, receptionist, or customer service experience preferred.
• Basic proficiency with Microsoft Word, Excel, Outlook, and general computer applications.
• Comfortable with data entry and learning new computer systems.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Strong attention to detail and accuracy.
• Professional and courteous when communicating by phone and email.
• Dependable and able to manage multiple tasks throughout the day.

Additional Skills & Qualifications

• Willingness to learn and assist in different areas of the office as needed.

This position is an onsite role based in Paterson. The environment is supportive, and you will be using standard office equipment and software. The role requires professional attire.

Job Type & Location

This is a Contract to Hire position based out of Paterson, NJ.

Pay and Benefits

The pay range for this position is $18.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness
• Accident, and Hospital 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 20, 2026.

Workplace Type

This is a fully onsite position in Paterson,NJ.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge