Administrative Assistant/Receptionist

Prager Metis International; El Segundo, Northern (CA, KY); Hybrid; USD 58,000 - 62,000; Full time

Benefits offered by this job

Flexible work arrangements (Remote/WFH

Competitive base salaries

Paid time off, Sick Time, & Holidays

Medical, Dental, and Vision Insurance

Access to Employee Wellness Programs

Summer Flexible Schedule

Employer contribution to 401(k) plan

CPA licensure support & Incentives

Volunteer opportunities

Job summary

Prager Metis CPAs in El Segundo, CA is seeking an Administrative Assistant/Receptionist to serve as the office's operational anchor. You will support Partners and Managers, manage calendars, client portals, and tax work papers, and handle day-to-day administrative tasks.

The role requires 2–3 years of admin experience and strong MS Office proficiency, with overtime during tax season. This is an in-office position with no remote work option.

Qualifications

• 2–3 years of admin experience in an office setting.
• Experience in tax admin or accounting is highly desired, not required.
• Strong knowledge of Microsoft Office Suite.
• Excellent verbal and written communication skills.

Responsibilities

• Provide support & communication to clients, partners and team members as needed.
• Manage managers' calendars in Microsoft Outlook and client portals when necessary.
• Coordinate tax work papers, Sureprep, and tax return assembly.
• Handle wire transfers, deposits, credit card charges into CCH & QuickBooks.
• Client administrative duties: prepare engagement letters and manage expenses/invoices.
• Assist with general office maintenance and document organization.
• Occasional overtime during tax season; office hours 9:00 am to 5:00 pm.

Education

2-3 years administrative assistant experience

Job description

Overview

AtPrager Metis, we are people of integrity.

We commit to the highest standards of excellence: in our competence, professionalism, and our client service. We believe this leads to the achievement of personal, team, and organizational goals.

We leverage our unique talents and work in partnership with a team of accomplished professionals.

Our environment is flexible, transparent, and diverse.

Partners & Managers are engaged in mentoring, leading by example, and collaboration to support our career path choices.

At Prager Metis, we are part of something bigger.

For more information on Prager Metis'sphilanthropy.

In January of 2022, Prager Metis became the first CPA firm to set up shop in theMetaverse.

Qualified individuals will have the opportunity to join our employee friendly corporate culture, which offers excellent career growthopportunities and mobility.

Prager Metis offers:

• Flexible work arrangements (Remote/WFH/Hybrid on select roles)
• Competitive base salaries
• Paid time off, Sick Time, & Holidays
• Medical, Dental, and Vision Insurance
• Access to Employee Wellness Programs
• Summer Flexible Schedule
• Employer contribution to 401(k) plan
• CPA licensure support & Incentives as well as other applicable certifications and licenses
• Make a Difference: Volunteer opportunities with charity partner organizations

Follow Prager Metis CPAs on Social Media: LinkedIn Twitter Instagram Facebook YouTube

Responsibilities

The Administrative Assistant/Receptionist will be point of contact for all administrative and reception needs for our El Segundo, CA office and may include some administrative overflow from our San Jose, CA office when necessary. This person will oversee daily business operations and will act as the operational anchor of the office and company, handling all administrative systems, facilities (in partnership with Facilities Management), workflows, and communications. We are seeking an individual who is well-versed in day-to-day office management, client management, customer service and other related administrative office responsibilities. This individual will support multiple Partners and Managers' clients within the office.

General day-to-day responsibilities:

• Provide support & communication to all clients, partners and team members as needed
  • Manager employee and office calendars in Microsoft Outlook
  • Manage, maintain, and create Client Portals when necessary
• Coordination of tax work papers, Sure prep, and tax return assembly
  • Handle wire transfers, check deposits, credit card charges into CCH & QuickBooks
• Client Administrative Duties:
  • Preparation of Engagement Letters for Clients
  • Enter client expenses, follow up on collections, client billing & invoices/statements
• Assist with general office maintenance & upkeep
  • Maintain copy machine, kitchen area, inventory supplies and order as needed
  • Document organization including scanning, filing & sorting mail
• Other duties as assigned related to the needs of the business, our clients, and partners
• This position does require occasional and seasonal overtime and rotating evening/weekend hours during tax season (February - April)

General office hours are 9:00 am - 5:00 pm

Please note this position requires this individual to be 100% in office daily Monday through Friday and not eligible for remote or WFH

Qualifications

Starting salary range for this position is between $58K-62K and will be finalized based on the candidate's years of relevant experience and local cost of labor

• 2 -3 years of experience working as an administrative assistant or in an administrative capacity where the aforementioned role’s responsibilities were part of daily routine
• Previous tax admin or accounting experience is highly desired, not required
• Strong knowledge of and proficiency with Microsoft Office Suite, and related software
• Excellent and professional level of verbal and written communication skills

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Prager Metis CPAs is an equalopportunity employer. All applicants will be considered without regard age, race, color, sex, gender, pregnancy, gender identity or expression, religion, creed, national origin, marital status, ancestry, citizenship, military status, veteran status, employment status, sexual orientation, physical or mental disability, genetic predisposition or carrier status, domestic victim status, caregiver status or any other characteristic protected by law. Prager Metis also makes reasonable accommodations for qualified individuals with disabilities, in accordance with Americans With Disabilities Act and applicable state laws.