Administrative Assistant - Purchasing Operations

Lidl US; Arlington (VA); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Medical & Prescription | Dental | Vis​

401K Plan (+ 5% company match)

Paid Holiday & PTO

Training plans

Voluntary Life & AD&D Insurance

Total Well-Being Program

DailyPay

Job summary

Lidl US is seeking an Administrative Assistant to join the Orga 1 - Purchasing Operations team. This role provides essential project and process support, requiring strong organizational skills, attention to detail, and the ability to manage multiple tasks under tight deadlines.

The position collaborates with Purchasing, internal stakeholders, and external service providers, delivering excellent customer service and ensuring timely completion of tasks.

Qualifications

• Excellent verbal and written communication skills.

Responsibilities

• Assist with Category Group Analysis (WGA) administrative tasks.
• Join Category Managers during WGA sessions to record changes.
• Process incoming INT tasks and liaise with stakeholders.
• Process supplier charges with Purchasing and Accounting.
• Assist with resolving invoice price discrepancies.
• Support data maintenance across systems and Google Workspace.
• Elevate issues to management in a timely manner.
• Execute process improvements with management.

Skills

Communication skills

Customer service

Time management

Attention to detail

Independent work

Prioritization

Project management

German language skills

Education

High School Diploma or equivalent

Bachelor’s degree

Tools

Google Workspace

Salesforce

Job description

Summary

Lidl US is searching for the next Administrative Assistant to join our Orga 1 - Purchasing Operations team! The Administrative Assistant provides critical project and process support for the Purchasing Operations department. This role requires strong organizational skills, high attention to detail, and the ability to work independently to manage multiple tasks and report generation on tight deadlines. The position liaises with Purchasing, internal stakeholders, and external service providers, requiring strong customer service abilities.

What You’ll Do

Essential Functions

• Assist with Category Group Analysis (WGA) administrative tasks
• Join Category Managers during WGA sessions to record agreed-upon changes
• Process incoming INT tasks and liaise with applicable stakeholders
• Process supplier charges in coordination with Purchasing and Accounting
• Assist with resolving invoice price discrepancies
• Support data maintenance across various systems and Google Workspace
• Proactively elevate issues to management in a timely manner
• Execute process improvements in coordination with management
• Ensure process adherence when completing tasks and interacting with stakeholders
• Perform data entry for various departmental projects
• Other duties may be assigned by the Line Manager to meet operational needs

What You’ll Need

Required Knowledge, Skills, Abilities

• Excellent verbal and written communication skills
• Strong interpersonal and customer service skills
• Proficient in Google Workspace or related software
• Excellent organizational skills, time management, and attention to detail
• Ability to work independently, proactively, and take ownership of tasks to ensure accuracy and completion within deadlines
• Comfortable and professional when interacting with all levels of staff, including senior leadership
• Ability to prioritize effectively and adapt to changing workloads and conflicting priorities
• Project management skills

Preferred Knowledge, Skills, Abilities

• Intermediate to advanced German language skills to help in liaising with the German HQ and translating German documents and systems
• Salesforce experience

Required Education, Certifications/ Licenses, Related Experience

• High School Diploma or equivalent
• 1-2 years of experience in a related field

Preferred Education, Certifications/ Licenses, Related Experience

• Bachelor’s degree
• 1 year of experience in a related field or relevant internship experience

Physical Job Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

What You’ll Receive

At Lidl, we know that in order for our people to do their best, they must be at their best. That’s why as a company, we offer one of the most generous benefits packages in the industry.

All our Lidl employees are eligible to receive the following benefits:

• Starting pay of $26.45 per hour (with potential to earn $28.85 per hour in the future)
• Medical & Prescription | Dental | Vision coverage
• Paid Holiday & Paid Time Off (PTO) to use for sickness or vacation
• Dedicated training plans to ensure you are set up for success
• 401K Plan (+ 5% company match)
• Voluntary Term Life & AD&D Insurance
• Total Well-Being Program
• DailyPay, a voluntary benefit to offer employees access to their pay on their own schedule

Lidl US views our Corporate Social Responsibility (CSR) through a lens of actions that are Good for the Environment, Good for People, and Good for You.