Food Promotions Administrator

Lidl US; Arlington (VA); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Starting pay $26.45/hr

10% employee discount

Medical/Dental/Vision

Paid Holiday & PTO

Training plans

401K 5% match

Voluntary Life & AD&D

Total Well-Being

DailyPay

Job summary

Lidl US is seeking a Purchasing Administrator - Food Promo 1 to provide administrative and operational support for food promotional programs and maintain the APT system. You will coordinate supplier forecasting, track marketing assets, and manage cross‑functional scheduling to keep promotional timelines on schedule.

The role requires attention to detail, strong organizational and communication skills, and experience with procurement or retail administration.

Qualifications

• 6+ months frontline retail experience valued.
• 1–2 years procurement, supply chain, or retail administration experience.
• Knowledge of procurement processes, contract administration, inventory control, and supplier relationships.

Responsibilities

• Maintain promotional system data in APT, creating/updating item profiles, promotional event builds, and pricing tables.
• Perform weekly audits and maintenance of marketing assets in APT to ensure correct mapping before deadlines.
• Audit system inputs to prevent pricing discrepancies or missing promotional items.
• Gather, track, and process supplier volume forecasts; consolidate inputs into a standard template.
• Coordinate with domestic suppliers on item availability, lead times, and promo inventory commitments.
• Elevate shortfalls or supplier promo rejections to Senior Managers for rapid resolution.
• Monitor supplier data submissions for potential delays to the planning team.
• Schedule Assortment Analysis Promo Discussion meetings and distribute materials.
• Provide general administrative support and update SOPs.

Skills

Organizational skills

Negotiation

Communication

Problem solving

Education

High School Diploma / GED

Tools

APT

Job description

Purpose

The Purchasing Administrator - Food Promo 1 is responsible for administrative and operational support to ensure seamless execution of food promotional programs and accurate APT system maintenance. Coordinates supplier forecasting, tracks marketing assets, and manages cross-functional scheduling to keep promotional timelines on schedule.

Responsibilities

Promotion & Supplier Management:

• Maintain promotional system data in APT (Promotional Planning Tool), creating and updating item profiles, promotional event builds, and pricing tables to ensure 100% data integrity.
• Perform weekly audits and maintenance of marketing assets in APT (Promotional Planning Tool), ensuring marketing assets are correctly mapped in the system prior to assigned deadlines.
• Audit system inputs regularly to prevent pricing discrepancies, incorrect item codes, or missing promotional items across active campaigns.
• Gather, track, and process supplier volume forecasts, consolidating vendor inputs into standardized tracking template.
• Follow up with domestic suppliers to confirm item availability, lead times, and promotional inventory commitments.
• Proactively monitor supplier commitments and elevate promotional shortfalls or supplier promo rejections directly to Senior Managers and Managers to enable rapid resolution.
• Monitor supplier data submissions, flagging potential inventory shortfalls or delivery delays to the promotional planning team.
• Coordinate and schedule Assortment Analysis Promo Discussion (Promo WGA) meetings, managing calendar invites, reserving meeting spaces, and distributing required agenda materials to cross-functional teams.
• Provide general administrative support to the promotional team, maintaining organized department files, tracking operational deadlines, and updating Standard Operating Procedures (SOPs).

About You

• High School Diploma / GED. (6+ months of frontline retail experience is highly valued to understand company culture).
• 1–2 years of extended professional experience in procurement, supply chain, or retail administration.
• Knowledge of procurement processes, contract administration, inventory control, and supplier relationship management.
• Strong organizational, negotiation, communication, and problem-solving skills with high attention to detail.

Physical Requirements

• Most work is performed in a temperature-controlled office environment.
• Must be able to sit for prolonged periods of time at a desk or computer terminal.
• May use keyboards, telephone, and standard office equipment in the course of a normal workday.
• Stooping, bending, twisting, and reaching may be required in the completion of job duties.
• Must be able to lift up to 25 pounds at times.

Competencies

• Personal Competencies: Demonstrates strong commitment and initiative in executing operational tasks. Maintains motivation even during periods of increased workload. Completes tasks in accordance with established processes, consistently delivering high-quality outcomes. Recognizes personal capacity limits and manages workload appropriately in consultation with their manager.
• Business Competencies: Maintains a structured overview of their tasks and responsibilities. Independently prioritizes routine tasks based on urgency and importance, while consulting with their manager on new tasks. Demonstrates an understanding of available resources and key contacts required for effective task completion. Completes tasks within agreed timelines and promptly communicates any deviations to their manager or relevant team.
• Social Competencies: Communicates content clearly and understandably. Provides timely updates to their manager or relevant team colleagues regarding task progress and developments. Actively listens and asks clarifying questions to ensure full understanding. Articulates their own perspectives in a clear and comprehensible way.

Our Values

Ability to demonstrate, understand, and continuously apply our workplace values:

• Performance: We thrive together to passionately pursue ambitious goals, constantly develop ourselves, and turn complex organizational challenges into opportunities.
• Respect: We put people at the center of what we do by treating each other fairly, ensuring equal opportunities, and valuing diversity as a key cultural strength.
• Trust: We believe in each other, communicate openly and honestly, remain completely reliable, and treat mistakes as valuable learning opportunities.
• Grounded: We dream big while staying down to earth, remaining approachable, choosing simplicity over complexity, and focusing firmly on meaningful results.
• Belonging: We are stronger together than we are alone, standing up for one another, leveraging our collective strengths, and focusing on sustainable, long-term relationships.

Scope

• Number of team members directly supervised: None
• Number of team members indirectly supervised: None
• Annual budget/expenditures: Purposefully utilizes immediate personal and office resources to meet department requirements. Completes routine tasks with careful consideration of defined timeframes and clear budgetary constraints.

What You’ll Receive

At Lidl, we know that in order for our people to do their best, they must be at their best. That’s why as a company, we offer one of the most generous benefits packages in the industry.

All our Lidl employees are eligible to receive the following benefits:

• Starting pay of $26.45 per hour (with potential to earn $28.85 per hour in the future)
• 10% employee-only discount on purchases made at Lidl stores
• Medical & Prescription | Dental | Vision coverage
• Paid Holiday & Paid Time Off (PTO) to use for sickness or vacation
• Dedicated training plans to ensure you are set up for success
• 401K Plan (+ 5% company match)
• Voluntary Term Life & AD&D Insurance
• Total Well-Being Program
• DailyPay, a voluntary benefit to offer employees access to their pay on their own schedule

Lidl US views our Corporate Social Responsibility (CSR) through a lens of actions that are Good for the Environment, Good for People, and Good for You.

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