Administrative Assistant - Purchasing

Lidl US; Arlington (VA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

401K match

Health insurance

Paid time off

Paid holidays

DailyPay

Job summary

Lidl US is seeking an Administrative Assistant to join our Purchasing team. The role supports Buyers and Directors, handling correspondence, calls, and tasks with discretion and efficiency.

Key duties include calendar management, document preparation, and reporting. The ideal candidate has 1–2 years of related experience, strong MS Office skills, and excellent communication abilities. German language skills are a plus.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of related experience.
• Strong communication and organizational skills.
• Proficient in Microsoft Office Suite.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Maintain, schedule, and coordinate calendars, meetings, and travel.
• Prepare correspondence, memos, emails, and presentations.
• Data entry and maintenance for various projects and reports.
• Support the director and managers in the Purchasing dept.
• Process buying-related forms and monthly category overviews.
• Communicate with corporate teams and respond to inquiries.
• Prepare reports and assist in assortment analyses.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Microsoft Office

Organizational skills

Recordkeeping

Independent work

Problem solving

Time management

German language (preferred)

Education

High School Diploma or equivalent

Bachelor’s degree (preferred)

Tools

MS Office

Job description

Summary

Lidl US is searching for the next

Summary

Lidl US is searching for the next Administrative Assistant to join our Purchasing team! The Administrative Assistant - Purchasing supports a team of Buyers and Directors. The individual handles and responds to direct incoming correspondence, calls, and tasks in a timely manner.

What You’ll Do

Essential Functions

• Maintain, schedule, and coordinate calendars, meetings, and travel arrangements
• Support with the preparation of correspondence, memos, documents, emails, and presentations for department
• Perform data entry and maintenance for various projects including ad hoc departmental reports
• Maintain high levels of integrity and discretion
• Provide support to the assigned Director and Managers in the Department
• Administrate all buying processes including but not limited to New Item Setup Forms, Change Forms, Contract Setup Forms, Listing Forms, and Monthly Category Overviews
• Regularly communicate with corporate teams
• Handle, respond to, and direct incoming correspondence, calls, and tasks in a timely manner
• Prepare reports and presentations for management
• Provide assistance during department assortment analyses
• Perform other duties as assigned

What You’ll Need

Required Knowledge, Skills, Abilities

• Excellent verbal and written communication skills as well as that ability to present at all levels
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite or related software
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently
• Strong organizational and problem-solving skills
• Ability to quickly learn organizational structure team objectives
• Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines

Preferred Knowledge, Skills, Abilities

• German language skills are preferred

Required Education, Certifications/ Licenses, Related Experience

• High School Diploma or equivalent
• 1-2 years of experience in a related field

Preferred Education, Certifications/ Licenses, Related Experience

• Bachelor’s degree

Physical Job Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Travel Requirements

• This position commutes between stores, regional offices and/or distribution centers less than 25% of the time

What You’ll Receive

At Lidl, we know that in order for our people to do their best, they must be at their best. That’s why as a company, we offer one of the most generous benefits packages in the industry.

All our Lidl employees are eligible to receive the following benefits:

• Starting pay of $26.45 per hour (with potential to earn $28.85 per hour in the future)
• 10% employee-only discount on purchases made at Lidl stores
• Medical & Prescription | Dental | Vision coverage
• Paid Holiday & Paid Time Off (PTO) to use for sickness or vacation
• Dedicated training plans to ensure you are set up for success
• 401K Plan (+ 5% company match)
• Voluntary Term Life & AD&D Insurance
• Total Well-Being Program
• DailyPay, a voluntary benefit to offer employees access to their pay on their own schedule

Lidl US views our Corporate Social Responsibility (CSR) through a lens of actions that are Good for the Environment, Good for People, and Good for You.

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