Administrative Assistant – Purchase, NY

Aisling Irish Community Center, LLC.; New York (NY); On-site; USD 28,000 - 40,000; Full time

Job summary

Aisling Irish Community Center, LLC. in Purchase, NY is seeking a full-time Administrative Assistant to support day-to-day office operations including calendars, appointments, filing, and routine correspondence.

The role involves greeting visitors, answering calls, data entry, maintaining client records, and coordinating meeting logistics for financial advisors and leadership. This on-site position offers $25/hour, 25-40 hours per week, no remote option, in-office teamwork, and a chance to

Qualifications

• High school diploma required; post-secondary education beneficial.
• Experience in administrative support, scheduling, data entry and filing.
• Proficiency with Microsoft Office and basic CRM/database usage.
• Strong organizational skills and attention to detail.
• Experience in financial services or client-facing office is beneficial.
• Ability to maintain confidentiality and follow compliance procedures.

Responsibilities

• Manage calendars and schedule appointments.
• Answer and direct phone calls; greet visitors.
• Prepare routine correspondence and reports.
• Data entry and maintain client records.
• Coordinate meeting logistics for advisors and leadership.
• Process mail and support day-to-day office operations.
• Maintain confidentiality and ensure compliance.

Skills

Scheduling

Filing

Data entry

Document preparation

Phone etiquette

Client communication

Organizational skills

Education

High School Diploma

Tools

Microsoft Office

CRM/database usage

Job description

Role Description

This full-time, on-site Administrative Assistant role is based in Purchase, NY. The Administrative Assistant will support day-to-day office operations, including managing calendars, scheduling appointments, organizing files, and preparing routine correspondence and reports. The role involves answering and directing phone calls, greeting visitors, and providing prompt, professional administrative support to financial advisors and office leadership. The Administrative Assistant will handle data entry, maintain client records, process mail, and coordinate meeting logistics. This role requires attention to detail, strong organization, and the ability to manage multiple tasks in a client-focused environment.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills, including scheduling, filing, data entry, and document preparation.
• Candidates should possess excellent Phone Etiquette and Communication skills, with the ability to interact professionally with clients, advisors, and colleagues.
• Candidates should possess experience in Executive Administrative Assistance, supporting leaders with calendar management, meeting coordination, and follow-up tasks.
• Candidates should possess proficiency with office productivity software (e.g., Microsoft Office or similar tools) and basic database or CRM usage.
• Candidates should possess strong organizational skills, attention to detail, and the ability to prioritize and manage multiple responsibilities.
• Prior experience in a financial services, professional services, or client-facing office environment is beneficial.
• A high school diploma or equivalent is required; post-secondary education or relevant certifications in office administration are beneficial.
• Candidates should be able to maintain confidentiality, follow compliance procedures, and demonstrate reliability and a commitment to high-quality client service.

Details

$25/hour

25-40 Hours a week, In-Office only (no remote option) Purchase, NY

Monday – Friday (summer hours M-TH)

Flexible start/end 9-5pm

No benefits, potential for Bonuses

Must have reliable transportation

Good for someone looking for extra income, with flexible hours.