SPECIAL EVENTS COORDINATOR

Town of Hilton Head Island; Hilton Head Island (SC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Life insurance

Short and long-term disability

Vacation and sick leave

Tuition reimbursement

Healthcare reimbursement arrangement

Generous 401(k) matching

Relocation assistance

Job summary

The Town of Hilton Head Island is seeking an experienced Special Events Coordinator to support the permits workflow and the Community Engagement department. You will manage the event lifecycle, liaise with departments, collect payments, and track approvals from submission to post-event follow-up.

Ideal candidates have a high school diploma with five years of related experience and flexibility in work scheduling. This role offers comprehensive benefits and relocation assistance.

Qualifications

• High School diploma or equivalent with at least 5 years of related experience.
• Ability to work a varied schedule as needed.

Responsibilities

• Coordinates all aspects of the event permitting process from submittal to approval/denial.
• Receives and reviews special event applications for accuracy and completeness.
• Serves as the liaison between applicants and Town departments involved in the event review process.
• Obtains payment of permit fees, bonds and escrows for Beaufort County Sheriff's Office; services; administers refunds as needed.
• Tracks application status, coordinates internal reviews, and follows up with applicants.
• Schedules and coordinates internal meetings.
• Collects post-event feedback and prepares correspondence.
• Prepares permits and correspondence for approved events

Skills

Event coordination

Administrative support

Communication

Education

High School diploma or equivalent

Job description

Join Our Team as the Special Events Coordinator

The Town of Hilton Head Island is seeking an experienced and skilled Special Events Coordinator to provide technical support with the Town's special events permitting process as well as administrative support for the Community Engagement department.

What You Will Do

• Coordinates all aspects of the event permitting process from submittal to approval/denial;
• Receives and reviews special event applications for accuracy and completeness;
• Serves as the liaison between applicants and Town departments involved in the event review process;
• Obtains payment of permit fees, bonds and escrows for Beaufort County Sheriff's Office; services; administers refunds as needed;
• Tracks application status, coordinates internal reviews, and follows up with applicants;
• Schedules and coordinates internal meetings;
• Collects post-event feedback and prepares correspondence;
• Prepares permits and correspondence for approved events

Qualifications

• High School diploma or equivalent and five (5) years of related experience; or an equivalent combination of education and experience.
• May be required to work a varied work schedule

What We Offer

• A supportive environment where your skills and contributions are valued
• A comprehensive benefits package that includes health, dental, vision, life insurance, short and long-term disability, vacation and sick leave, paid holidays, tuition reimbursement, a healthcare reimbursement arrangement, and a generous matching 401(k) plan
• Relocation assistance is available

Why Work with Us?

• Impactful Work: Play a crucial role in ensuring the safe and efficient operation of our community's facilities
• Collaborative Environment: Join a dedicated team committed to excellence in public service
• Excellent Benefits: Enjoy a comprehensive benefits package that supports your well-being and professional growth
• Community-Centric Focus:Contribute to the care and management of the Town's resources for the benefit of our residents and visitors

Join us in making Hilton Head Island an even better place to live, work, and play!

The Town of Hilton Head Island is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.