Administrative Assistant-Property Management-Spanish-English

Palm Aire Professional Services, LLC; Florida; On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Medical insurance

PTO 3 weeks

Paid holidays

Long-term opportunity

Job summary

Palm Aire Professional Services, LLC is seeking a bilingual Administrative Assistant to support a residential community management office in Sunrise, FL. The role handles inquiries, payments, estoppel requests, and general admin tasks, with Monday–Friday 8:30 AM–5:00 PM, 30-minute lunch.

The ideal candidate has administrative experience, is fluent in English and Spanish, proficient in Windows and Microsoft 365, with strong organizational skills and attention to detail.

Qualifications

• Administrative experience and strong customer service skills.
• Bilingual in English and Spanish.
• Proficiency in Windows and Microsoft 365.
• Strong organizational skills and attention to detail.
• Basic knowledge of HOA or residential community management preferred.

Responsibilities

• Respond promptly and professionally to resolve inquiries, complaints, and issues, received in person, via email, and by phone (owners, tenants, sub-associations, city staff, realtors, title companies, etc).
• Process Estoppel and Architectural requests.
• Process and document owner payments; assist residents with account and payment inquiries, including online payment processing.
• Ensure proper maintenance and upkeep of office and office equipment.
• Perform general office and administrative duties, including filing, scanning, photocopying, data entry, mail processing, ordering office supplies, and organizing documents and computer files.
• Provide administrative and operational support to staff and the Manager as needed, ensuring daily office operations run smoothly and efficiently.

Skills

Bilingual English/Spanish

Customer service

Organizational skills

Windows

Microsoft 365

Tools

Windows OS

Microsoft 365

Job description

ADMINISTRATIVE ASSISTANT/Condominium Association

Location: Sunrise, FL

We are looking for a bilingual Administrative Assistant to support the daily operations of a residential community management office.

SCHEDULE

Monday–Friday, 8:30 AM–5:00 PM
30-minute lunch break

PAY

$18 per hour during the first 90 days
$19 per hour after 90 days

BENEFITS

• Medical, dental, and vision insurance paid by the employer

• 3 weeks of paid time off per year

• Paid federal holidays

• Long-term employment opportunity

REQUIREMENTS

• Administrative experience and strong customer service skills

• Bilingual in English and Spanish

• Proficiency in Windows and Microsoft 365

• Strong organizational skills and attention to detail

• Basic knowledge of HOA or residential community management preferred

• Preferably live near the work location

• Comfortable working in an office with two dogs

RESPONSIBILITIES

• Respond promptly and professionally to resolve inquiries, complaints, and issues, received in person, via email, and by phone (owners, tenants, sub-associations,city staff, realtors, title companies, etc).

• Process Estoppel and Architectural requests.

• Process and document owner payments; assist residents with account and payment inquiries, including online payment processing.

• Ensure proper maintenance and upkeep of office and office equipment.

• Perform general office and administrative duties, including filing, scanning, photocopying, data entry, mail processing, ordering office supplies, and organizing documents and computer files.

• Provide administrative and operational support to staff and the Manager as needed, ensuring daily office operations run smoothly and efficiently.

Benefits:

• Dental insurance

• Health insurance

• Paid time off

• Vision insurance