Administrative Assistant & Project Coordinator

Davita Inc.; Boston (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

Davita Inc. is searching for a highly organized Administrative Assistant and Project Coordinator in Boston. This role provides essential support to executive leadership in areas like mergers and acquisitions, ensuring smooth project execution through effective communication, detailed documentation, and efficient administrative assistance. Team members will engage in a collaborative environment, contributing to the overall operational success of corporate strategy initiatives.

Qualifications

• 1-2 years in administrative support or project coordination.
• Strong verbal and written communication abilities.
• Ability to multitask and manage deadlines effectively.

Responsibilities

• Provide high-level administrative assistance including scheduling and meeting coordination.
• Organize logistics for meetings and track key discussion points.
• Assist with financial documentation and budget management.

Skills

Organizational Abilities

Communication Skills

Interpersonal Skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Our world is transforming, and PTC is leading the way.Our software brings the physical and digital worlds together, enabling companies to improve operations, create better products, and empower people in all aspects of their business.

Our people make all the difference in our success. Today, we are a global team of nearly 7,000 and our main objective is to create opportunities for our team members to explore, learn, and grow - all while seeing their ideas come to life and celebrating the differences that make us who we are and the work we do possible.

Job Title: Administrative Assistant and Project Coordinator, Corporate Development & Corporate Strategy

Location: Seaport Boston
Job Type: Fulltime

Reports To: Corporate Vice President, Mergers and Acquisitions

Overview:

We are looking for a highly organized and detail-oriented Administrative Professional to provide essential Administrative Assistant and Project Coordination support to executive leadership and project teams in corporate development, mergers and acqusitions (M&A), corporate strategy, and business operations. In this role, you will assist with planning, coordination, and administrative tasks to help ensure smooth project execution. Acting as a reliable resource, you will facilitate communication, maintain documentation, and support day-to-day operations while working cross-functionally with various teams.

Key Responsibilities:

• Administrative Support: Provide high-level administrative assistance, including scheduling, meeting coordination, and travel arrangements.
• Meeting & Event Coordination: Organize logistics for meetings, build agendas, and track key discussion points.
• Budget & Expense Tracking: Assist with financial documentation, budget management, and expense reporting.
• Documentation & Reporting: Maintain accurate records, draft reports, and assist with PowerPoint presentations.
• Communication & Collaboration: Support team interactions by handling correspondence, preparing reports, and facilitating stakeholder updates.
• Project Assistance: Help develop and maintain project plans, timelines, and deliverables to ensure smooth execution.
• Issue & Risk Management Support: Assist in tracking project progress, identifying potential risks, and helping teams troubleshoot challenges.
• Process Improvement Support: Help streamline workflows, optimize efficiency, and enhance project organization.

Skills & Qualifications:

• Education: Bachelor's degree in Business Administration, Finance, or a related field (or equivalent experience).
• Experience: 1-2 years in administrative support, project coordination or related roles.
• Technical Skills: Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel); familiarity with project management tools is a plus.
• Communication Skills: Strong verbal and written communication abilities, with great attention to detail.
• Organizational Abilities: Ability to multitask, manage deadlines, and prioritize effectively.
• Interpersonal Skills: Collaborative mindset, ability to work well with teams, and proactive problem-solving approach.

At PTC, we believe in the power of diverse ideas and perspectives. As a global company that values and respects all identities, cultures, and perspectives, we strive to create an inclusive PTC for ALL through an environment where everyone feels like they belong and are empowered to bring their true, authentic selves to work. Proud to be an Equal Opportunity Employer, we welcome applicants from all backgrounds and hire without regard to race, national origin, religion, age, color, ethnicity, ancestry, marital status, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Life at PTC is about more than working with today's most cutting-edge technologies to transform the physical world. It's about showing up as you are and working alongside some of today's most talented industry leaders to transform the world around you.

If you share our passion for problem-solving through innovation, you'll likely become just as passionate about the PTC experience as we are. Are you ready to explore your next career move with us?

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