Administrative Assistant: Project & Business Development

Rudolph Libbe Group; North Ridgeville (OH); On-site; USD 35,000 - 52,000; Full time

Job summary

The Rudolph Libbe Group is seeking an Administrative Assistant to support Business Development, Preconstruction, Project Management and Field Operations teams in Walbridge, Ohio. The role coordinates activities, maintains databases and systems, supports pursuit efforts, and helps ensure daily department operations run smoothly.

Ideal candidates have 2–4 years of administrative experience, strong organizational skills, and proficiency with MS Office, CRM, and document management.

Qualifications

• Minimum 2–4 years of administrative experience in a related industry.
• High school diploma or GED required; college education in business or construction management beneficial.
• Experience supporting business development, sales, construction, or project teams preferred.

Responsibilities

• Manage calendars, schedule meetings, coordinate travel arrangements, and support department logistics.
• Prepare documents, correspondence, reports, and data entry as needed.
• Set up and maintain electronic project files and document management systems.
• Assemble proposals and assist with document production.
• Initiate check requests for memberships, sponsorships, and event registrations.
• Support Teams channels and SharePoint sites and maintain CRM data.

Skills

Organizational skills

Time management

Verbal and written communication

Customer service mindset

Administrative coordination

Independent work

Discretion with confidential info

Education

2–4 years administrative experience

High school diploma or GED

Tools

CRM platforms

SharePoint

Project management software

Construction bidding platforms

Microsoft Office (Outlook/Word/Excel/PowerPoint/Teams)

Job description

The Rudolph Libbe Group is seeking an Administrative Assistant to support Business Development, Preconstruction, Project Management and Field Operations teams in Walbridge, Ohio. The role coordinates activities, maintains databases and systems, supports pursuit efforts, and helps ensure daily department operations run smoothly.

Ideal candidates have 2–4 years of administrative experience, strong organizational skills, and proficiency with MS Office, CRM, and document management.