Administrative Assistant - Phoenix, AZ

Raymond Handling Concepts; Phoenix (AZ); On-site; USD 27,552 - 48,216; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Job summary

Raymond West is seeking an Administrative Assistant in Phoenix, AZ. The role supports the Operational/Service departments with clerical tasks, light accounting, and document management.

Ideal candidates thrive under guidance and possess solid office software skills. The position requires high school completion, strong communication, and organizational abilities, with flexibility for after-hours work as needed.

Qualifications

• Proven written and verbal communication skills.
• Proficiency in Microsoft Office Suite and similar software.
• Ability to manage time, organize records, and handle confidential information.

Responsibilities

• Maintain department records and prepare reports.
• Schedule meetings and coordinate logistics.
• Handle incoming calls and mail routing for department leadership.
• Manage help desk tickets via FreshService portal.
• Support accounting and administrative projects as needed.

Skills

Microsoft Office

Communication

Time management

Data entry

Record keeping

Customer service

Education

High School Diploma or GED

Tools

FreshService

Job description

Job Title

Administrative Assistant

Location

Phoenix, Arizona, United States

Position

Admin Business Support 1-RW0135

Job Description

Raymond West is looking for an Administrative Assistant with developed knowledge and skills through formal training or considerable work experience. This is an entry-level role for those who have work experience in the skill area and work within established procedures with a moderate degree of supervision. The Administrative Assistant will assess each standard procedure, make sound decisions, and support the Raymond West Operational/Service departments by performing various general clerical responsibilities, including general accounting functions, to help the overall operation.

Raymond West is committed to providing our customers with end-to-end warehouse solutions. We bring our industry-leading expertise in lift trucks, racking, conveyor, dock and door, rentals, parts, and service. Our customers trust us to provide the right supply chain solutions and services to keep their businesses up and running.

Duties and Responsibilities

• Maintain organized documentation for ongoing projects and initiatives for the supporting department
• Maintain and keep up-to-date department records and files
• Compile data and prepare reports for departmental leadership
• Monitor progress on department projects and escape issues to management as needed
• Handle sensitive information with discretion and maintain strict confidentiality
• Schedule meetings and coordinate logistics, including room reservations and refreshments
• Draft, format, and distribute correspondence on behalf of department leadership
• Review and route incoming mail to appropriate recipients
• Receive and direct incoming phone calls for department management
• Schedule and coordinate with vendors for company projects and services
• Submit and track departmental purchase requisitions
• Manage and direct help desk tickets via the FreshService portal
• Support special accounting, financial, or administrative projects as assigned
• Perform general administrative and clerical tasks to support departmental operations
• Assist department staff with workload coverage during PTO, LOA, or other absences
• Assist with other duties as assigned by leadership

Required Skills/Abilities

• Excellent written and verbal communication skills
• Ability to communicate with all levels of employees, customers, and manufacturers both verbally and in writing
• Excellent organizational and time‑management skills
• Proficient in Microsoft Office Suite and similar software
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to speak effectively before groups of customers or employees of the organization
• Maintain effective working relationships with employees, co‑workers, and managers in other departments
• Willingness to work off-hours as specific needs dictate and to assume more responsibility as required
• Strong business math skills
• Effective listening and questioning skills
• Present a clean, neat professional appearance
• Manage time effectively
• Maintain a professional attitude in all matters
• Be willing and able to learn quickly and perform accurately and neatly with a degree of flexibility
• Motivated to continuous self‑development and training
• Self‑confident and able to work with minimum supervision

Education/Experience

Minimum Education and Experience: Determined by position

• Must possess a High School Diploma or GED

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position is desk‑bound, and work is performed in an office
• Prolonged periods of sitting at a desk and working on a computer
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• Occasionally required to climb or balance and stoop, kneel, crouch, or crawl
• Occasionally required to lift and/or move up to 25 pounds

Pay Range

• The hourly range for this position is $20.00 - $35.00. The specific pay offered to a candidate may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Qualified candidates must be able to pass a pre‑employment physical and drug screen.

Raymond West provides medical, dental, vision, 401(k) with company match, flexible spending accounts, disability insurance, life insurance, personal time off, holiday pay, and a great team to work with.

We are an equal opportunity employer and encourage all qualified persons to apply. We encourage qualified military veterans and persons with disabilities to submit their resume online. We will consider qualified applicants with criminal histories in accordance with the FCO. We are a drug‑free company. This contractor and subcontractor shall abide by the requirements of 41 CFR 60‑1.4(a), 60‑300.5(a) and 60‑741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on race, color, religion, sex, or national origin. The regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.