Administrative Assistant - Personnel Support

55 Compass Connections; Fairfield (CA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Employer-paid health insurance

Retirement plan options

Additional employer benefits

Job summary

Compass Connections in Fairfield, CA is seeking an Administrative Assistant to support daily operations for a nonprofit that provides emergency shelter and group home placement for children. This role requires bilingual English/Spanish fluency and a strong attention to detail to maintain reports and compliance with regulatory guidelines.

The position offers a Monday–Friday schedule, on-site work, and benefits from day one, with a high school diploma or equivalent as a minimum qualification and

Qualifications

• Fluency in English and Spanish is required.
• High School Diploma or equivalent; preferred Associate degree or two years of college coursework.
• Pass pre-employment drug screen and criminal background checks.
• 2+ years related experience and/or training; 4+ years preferred.

Responsibilities

• Meet all federal and state regulatory guidelines applicable to the position.
• Maintain and communicate National School Lunch Program data to the NSLP Director in a timely manner.
• Accurately maintain employee monthly monitoring accountability reports.
• Submit timely and accurate Discharge Data and Detail Release reports.
• Process requisitions and purchase orders using agency systems.
• Submit variance requests on a child’s length of stay to State licensing.
• Communicate effectively in English and Spanish with staff, vendors, and regulatory staff.
• Participate in scheduled meetings and team decisions and operations.
• Work evenings, weekends and holidays as needed by supervisor.
• Implement Compass Connections safety protocols during emergencies with children and staff.
• Maintain confidentiality in all areas of service population and operations.

Skills

Bilingual English/Spanish

Education

High School Diploma

Associate degree

Job description

It's a great feeling to work for a company that does so much good for others around the world! Administrative Assistant Make a difference every day with an organization dedicated to doing good and caring for others.

Compass Connections believes every child deserves to have a place where they feel safe and loved. Our organization offers emergency shelter and group home placement for children while we work to reunite them with family. We know the sooner family reunification is accomplished, the sooner children can safely integrate into the community and thrive.

We are now hiring compassionate and dependable individuals to join our team in Fairfield, CA.

ALL Benefits available on the first day of employment.

• 100% employer-paid medical, dental, vision insurance
• Retirement plan options
• Additional employer sponsored benefits available

Hourly Rate: $24.33 an hour.

Language Requirement: Fluency in English and Spanish is required.

Work Schedule: Monday thru Friday 8am - 5pm

Academic Requirement: Required – High School Diploma, or equivalent; Preferred – 2-year Associate degree from accredited program/institution, or two or more years of college-level course work

Certifications: First Aid, CPR, Emergency Behavior Intervention

Work Experience: Required – 2 plus years related experience and/or training; Preferred – 4 plus years related experience and/or training

Critical Action Items & Measurable Deliverables

• 1. Meet all federal and state regulatory guidelines and standards that are applicable to this position.
• 2. Ensure proper National School Lunch Program data is collected and communicated to the National School Lunch Program Director in a timely manner.
• 3. Accurately maintain employee monthly monitoring accountability reports.
• 4. Submit timely and accurate Discharge Data and Detail Release reports.
• 5. Process requisitions and purchase orders on a timely basis and using agency systems created for this purpose.
• 6. Submit variance requests on a child’s length of stay to State licensing.
• 7. Communicate effectively and professionally by phone or face‑to‑face with agency staff, vendors, community members and regulatory and contract staff.
• 8. Participate in scheduled meetings and team decisions and operations.
• 9. Work evenings, weekends and holidays as needed or requested by supervisor.
• 10. Implement Compass Connections safety protocols including evacuating with children and other staff in case of an emergency.
• 11. Maintain confidentiality in all areas of the service population and program operations.
• 12. Maintain Compass Connections professional and ethical standards of conduct outlined in Compass Connections employee handbook including demonstrating respect for agency staff, children, and community members and complying with required dress code at all times.

Other Responsibilities

• 1. Draft general correspondence, memos, charts, etc. and proof final copies for clarity, spelling, grammar, and layout.
• 2. Collect, maintain, and retrieve data from files as needed.
• 3. Maintain and distribute daily census reports for service population.
• 4. Verify and communicate information from federal entities regarding service population intake and arrival schedule.
• 5. Meet all pre‑determined deadlines required by program and federal partners.
• 6. Communicate effectively in writing and verbally in English and Spanish.
• 7. Foster Care Programs - Support, encourage, and recruit foster parents.

Requirements

• 1. Pass a pre-employment drug screen and random drug screens and maintain emotional control and professional composure at all times.
• 2. Provide proof of work eligibility status upon request.
• 3. Pass a pre-employment and biennial criminal background checks.
• 4. Demonstrate the ability to:
  • a. Respond sensitively and competently to the service population’s cultural and socio- economic characteristics.
  • b. Work collaboratively with other staff members, service providers and professionals.
  • c. Work in a fast-paced environment and maintain control and professional composure at all times.
  • d. Maintain computer literacy required to meet the responsibilities of the position
  • e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team.
• 5. Demonstrate a working knowledge of all Compass Connections policies and procedures.

Compass Connections is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.

English (United States)

If you like to work with people that believe they can make a difference in the world, this is the company for you!

EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Guided by care and compassion, Compass Connections has been impacting and meeting the needs of the community’s most vulnerable children and families through residential care, community-based support, foster care, and adoption services. Leveraging more than a century of collective child welfare experience, Compass Connections, a Texas based non-profit organization, is a national leader in connecting, strengthening, and transforming families from around the globe.