Administrative Assistant- Peripheral Nerve Research Lab

Mayo Clinic International; Rochester (MN); Sur place; USD 30 000 - 42 000; Temps partiel

Résumé du poste

Mayo Clinic in Rochester, MN is seeking a part-time supplemental administrative support professional. The role involves scheduling, calendar management, document preparation, invoicing, and support for departmental projects.

Responsibilities include creating and maintaining documents, navigating multiple systems, answering phones, and ensuring accuracy and confidentiality. Proximity to campus is required for in-person duties.

Qualifications

• High school diploma or GED with minimum 2 years in administrative support or 1-year admin program with 1-year experience, or an associate degree in admin/business/medical-related field.
• Experience must include meeting management, calendar coordination, and creating/transcribing documents and using business software to produce databases, spreadsheets, presentations, etc.
• Strong organization, customer service, professionalism, interpersonal relations, and written/oral communication; ability to prioritize and adapt to changing environment.
• Demonstrate discretion, confidentiality, accuracy, and follow-through in tasks, including travel and expense coordination.
• Proficiency in English grammar, punctuation, and sentence structure; work experience in last ten years preferred.

Responsabilités

• Schedule, coordinate, and follow up on meetings, events, and professional travel.
• Manage calendars and prepare documents and presentation materials.
• Process invoices and reimbursements; compose and transcribe correspondence/documents.
• Support departmental projects and activities; create and maintain web pages, databases, spreadsheets, and social media accounts.
• Answer telephones and provide related follow-through with confidentiality and professionalism.

Connaissances

Meeting management

Calendar coordination

Document creation

Software proficiency

Travel coordination

Formation

High school diploma or GED with 2+ years admin experience

Description du poste

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Responsibilities

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

Qualifications

• Position requires high school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate’s degree in an administrative, business, or medical-related program.
• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
• Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.
• Prefer work-related experience within the last ten years.
  

Exemption Status

Nonexempt

Compensation Detail

$21.55 - $30.22/Hourly Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. Must be a U.S. Citizen, permanent resident, refugee or asylee.

Benefits Eligible

No

Schedule

Part Time

Hours/Pay Period

Supplemental

Schedule Details

This is a supplemental position. Maximum of 10 hours per week. Monday through Friday, standard business hours. Proximity to the Rochester, MN campus, ensuring that the candidate is within a reasonable driving distance is required.

Weekend Schedule

No weekends.

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.