Administrative Assistant Perioperative Department

Banner Health; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Banner Health in Phoenix, AZ is seeking an Administrative Assistant for the Perioperative and Cardiac departments. This role provides clerical and administrative support, manages calendars, coordinates meetings, and assists with data collection for the teams, ensuring timely, accurate documentation.

Responsibilities include preparing reports, transcribing notes, answering calls, and maintaining confidentiality while collaborating with leaders across units.

Qualifications

• High school diploma or GED required.
• Three years of administrative support experience.

Responsibilities

• Word processes correspondence and reports from rough drafts, editing grammar and spelling as needed.
• Prepares, collates, and distributes various reports in a timely and accurate manner.
• Screens telephone calls and visitors and directs to appropriate parties.
• Performs confidential administrative functions and prepares summaries of attendance or meetings.
• May coordinate supervisor's calendar, schedule meetings and trainings, and prepare materials.
• May open and screen mail and respond to routine inquiries.
• Provide clerical support maintaining confidentiality of sensitive information.
• Maintain supply inventories and place orders as needed.
• Supports one supervisor with frequent interaction across staff, physicians, patients, and vendors.

Skills

Calendar management

Administrative support

Data collection

Meeting minutes

Microsoft Office

Education

High school diploma/GED

Tools

Microsoft Office Suite

Job description

Primary City/State: Phoenix, Arizona Department Name: Surg-Hosp Work Shift: Day Job Category: Administrative Services

We are honored to have earned Great Place To Work® Certification™ for a third year in a row. This recognition reflects the dedication, expertise and compassion of our team members, who make Banner Health a great place to work. Banner - University Medical Center is nationally recognized for providing exceptional patient care, teaching future health care professionals and conducting groundbreaking research.

As a Administrative Assistant - Perioperative and Cardiac, you will bring your excellent time management skills and administrative experience to our department! This position will have responsibility for supporting multiple service lines and the opportunity to work with a variety of leaders within the units. Responsibilities for this position will also include calendar management, utilization of various Microsoft Office programs, assist with meeting minutes and data collection for the teams.

SHIFT DETAILS

Employment Type: Full-time Hours per Week: 4x10s | 40hrs Shift: Days, flexible start times. Schedule: Monday-Friday On Call: Yes, weekend and holiday rotations required. Enjoy a flat rate $5/hr for call, $3/hour weekend shift differential and an 18%-night shift differential, when applicable.

University Medical Center Phoenix is a nationally recognized academic medical center. The world-class hospital is focused on coordinated clinical care, expanded research activities and nurturing future generations of highly trained medical professionals. Our commitment to nursing excellence has enabled us to achieve Magnet™ recognition by the American Nurses Credentialing Center. The Phoenix campus, long known for excellent patient care, has over 730 licensed beds, several unique specialty units and is the new home for medical discoveries, thanks to our collaboration with the University of Arizona College of Medicine - Phoenix. Additionally, the campus responsibilities include fully integrated multi-specialty and sub-specialty clinics.

POSITION SUMMARY

This position provides clerical and administrative services and assistance requiring occasional discretion and judgment.

CORE FUNCTIONS

• 1. Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.
• 2. Prepares, collates, and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one-time projects, as directed by supervisor.
• 3. Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of department's area of responsibility and general knowledge of company policies, practices, and operations.
• 4. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.
• 5. May coordinate supervisor's and/or department's calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.
• 6. May open and screen mail directed to supervisor. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.
• 7. May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.
• 8. May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
• 9. This position primarily focuses on supporting one supervisor. This position has frequent interaction with, but is not limited to, employees, physicians, patients, visitors, community agencies, vendors, etc.

MINIMUM QUALIFICATIONS

High school diploma/GED or equivalent working knowledge.

Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience.

Must have the ability to follow oral and written directions as they relate to the functions listed above.

Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins.

Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above.

Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.

Employees working at Banner Behavioral Health Hospital, BTMC Behavioral, and BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment.

An Arizona Criminal History Affidavit must be signed upon hire.

PREFERRED QUALIFICATIONS

Associate's degree

Additional related education and/or experience preferred.

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Our organization supports a drug-free work environment.

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Banner Health is one of the largest, nonprofit health care systems in the country and the leading nonprofit provider of hospital services in all the communities we serve. Throughout our network of hospitals, primary care health centers, research centers, labs, physician practices and more, our skilled and compassionate professionals use the latest technology to make health care easier, so life can be better. The many locations, career opportunities, and benefits offered at Banner Health help to make the Banner Journey unique and fulfilling for every employee. We are proud to offer a comprehensive benefit package for all benefit-eligible positions. Please visit our Benefits Guide for more information.

EEO/Disabled/Veterans Banner Health supports a drug-free work environment.

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