Administrative Assistant Care Coordination

Banner Health Corporate

Phoenix (AZ)

On-site

USD 42,000 - 52,000

Full time

5 days ago

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Benefits offered by this job

Comprehensive benefits package

Job summary

Banner Health is seeking an Administrative Assistant to support Care Coordination at Banner University Medical Center Phoenix and affiliated campuses. The role focuses on scheduling, onboarding, and maintaining essential administrative processes to keep teams running smoothly.

The position emphasizes accuracy, confidentiality, and strong communication in a dynamic healthcare environment, with opportunities for growth within Banner Health.

Qualifications

High school diploma or GED or equivalent.
Three years of administrative support experience.
Ability to follow oral and written directions and communicate effectively.
Excellent verbal and written communication and interpersonal skills.
Proficiency with standard office software and ability to organize and multi-task in a fast-paced environment.

Responsibilities

Process and manage scheduling, onboarding, and meetings for Care Coordination teams.
Prepare and distribute reports and maintain documentation.
Screen calls and direct inquiries to the appropriate parties.
Handle confidential administrative tasks and prepare meeting minutes.
Maintain calendars, arrange travel, and coordinate trainings or classes.
Manage mail, respond to routine inquiries, and delegate tasks as needed.
Support department staff while maintaining confidentiality of sensitive information.
Oversee supply inventories and ordering processes.
Collaborate with physicians, staff, and vendors to support operations.

Skills

Communication

Organizational skills

Multitasking

Interpersonal skills

Education

Associate's degree

Tools

Microsoft Office

Job description

Administrative Assistant - Care Coordination

Good health care is key to a good life. At Banner Health, we understand that, and that is why we work hard every day to make a difference in people's lives.

Do you like the idea of making a positive change in people's lives - and your own? If so, this could be the perfect opportunity for you.

Are you a detail-oriented professional who thrives in a dynamic, fast-paced environment? Join our Care Coordination teams at Banner - University Medical Center Phoenix, Banner Desert Medical Center, and Banner Ocotillo Medical Center as an Administrative Assistant!

In this pivotal role, you will be the backbone of our operations - managing scheduling, onboarding new team members, coordinating meetings, and providing essential administrative support that keeps our teams running smoothly.

From facilitating first-day orientations and managing supply orders to processing invoices and maintaining critical operational boards, you will gain diverse experience across multiple functions while working with a fun, collaborative team that values your contributions.

This is more than just an administrative role - it's an opportunity to make a real impact in healthcare while building your skills and advancing your career in an engaging environment that offers excellent growth potential!

LOCATION: Banner University Medical Campus- Phoenix Banner Desert Medical Campus SCHEDULE (after training): Full Time/ 40 Hours 7-3:30PM or 8-4:30PM Monday, Thursday and Friday at Banner University -Phoenix Tuesday & Wednesday at Banner Desert University Medical Center Phoenix is a nationally recognized academic medical center. The world-class hospital is focused on coordinated clinical care, expanded research activities and nurturing future generations of highly trained medical professionals. Our commitment to nursing excellence has enabled us to achieve Magnet recognition by the American Nurses Credentialing Center. The Phoenix campus, long known for excellent patient care, has over 730 licensed beds, several unique specialty units and is the new home for medical discoveries, thanks to our collaboration with the University of Arizona College of Medicine - Phoenix. Additionally, the campus responsibilities include fully integrated multi-specialty and sub-specialty clinics.

Position Summary

This position provides clerical and administrative services and assistance requiring occasional discretion and judgment.

Core Functions

1. Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.
2. Prepares, collates, and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one-time projects, as directed by supervisor.
3. Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of department’s area of responsibility and general knowledge of company policies, practices, and operations.
4. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.
5. May coordinate supervisor’s and/or department’s calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.
6. May open and screen mail directed to supervisor. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.
7. May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.
8. May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
9. This position primarily focuses on supporting one supervisor. This position has frequent interaction with, but is not limited to, employees, physicians, patients, visitors, community agencies, vendors, etc.

Minimum Qualifications

High school diploma/GED or equivalent working knowledge.
Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience.
Must have the ability to follow oral and written directions as they relate to the functions listed above.
Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins.
Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above.
Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.
Employees working at Banner Behavioral Health Hospital, BTMC Behavioral, and BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. An Arizona Criminal History Affidavit must be signed upon hire.

Preferred Qualifications