Administrative Assistant: People-First Support & Growth

Gresham Smith in; Richmond (VA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Flexible schedules

Generous PTO

Healthcare benefits

401(k) with company match

Disability & Life insurance

Transit program

Job summary

Gresham Smith, a leading design and consultancy firm, seeks an Administrative Assistant for the Finance multidisciplinary market. You will prepare complex documents, maintain project records, and coordinate office operations across teams.

The role requires proactive, independent work and a collaborative mindset. You will support multiple project teams, assist with onboarding, and help organize internal events and meetings.

Qualifications

• High school diploma or GED required; higher degree preferred.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team with a professional demeanor.
• Experience with administrative tasks and document management.

Responsibilities

• Prepare, format, and proofread complex documents to company standards.
• Maintain project tracking documents such as contracts and deliverables.
• Coordinate office equipment and provide basic technical support.
• Schedule vendor trainings and internal meetings; handle logistics.
• Support project teams with editing and proofreading of documents.
• Assist with onboarding new hires and coordinate building maintenance requests.

Skills

Oral and written communication

Self-motivation

Team player

Professional demeanor

Independent work

Education

High school diploma

Bachelor's or Associate degree in Business Administration or related field preferred

Tools

Deltek Vantagepoint

Adobe Acrobat Pro

Newforma

Microsoft Office Suite

Job description

Gresham Smith, a leading design and consultancy firm, seeks an Administrative Assistant for the Finance multidisciplinary market. You will prepare complex documents, maintain project records, and coordinate office operations across teams.

The role requires proactive, independent work and a collaborative mindset. You will support multiple project teams, assist with onboarding, and help organize internal events and meetings.