Staffing Office Coordinator - PRN Rotating, Nursing Administration

Jefferson Health; Philadelphia (Philadelphia County); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision

Tuition assistance

Retirement plans

Disability insurance

Job summary

Thomas Jefferson University Hospitals, Inc. is seeking a Staffing Office Coordinator to support daily staffing functions and administrative tasks for designated Resource Management Centers. The role emphasizes critical thinking, collaboration, attention to detail, and caring customer service.

Key duties include adjusting shifts, validating census data, coordinating with Nurse Managers, and maintaining scheduling software to ensure smooth operations and staffing adequacy across units.

Qualifications

• Knowledge of medical terminology and patient care needs.
• Ability to complete delegated tasks within scope of role.
• Understanding of diverse backgrounds and respectful communication.
• Clear, effective communication with patients, families, and interprofessional teams.

Responsibilities

• Interacts with coworkers, visitors, and staff with Jefferson values.
• Recognizes patients and families, delivering compassionate, coordinated care.
• Communicates with and supports the interprofessional team and designated care partners.
• Adjusts nursing staff schedules based on contracts, policies, and census projections.
• Manages staffing changes and documents with accuracy; serves as scheduling system expert.

Skills

Healthcare knowledge

Delegated tasks

Cultural awareness

Effective communication

Education

High School Diploma/GED

Job description

Job Details

The Resource Management Center is the centralized location for daily staffing functions for designated regions across the enterprise. The Staffing Office Coordinator provides daily staffing functions as well as administrative support for designated Resource Management Centers and ensures accurate use of organizational policies and procedures. Critical thinking, collaborative decision making, high attention to detail, and the ability to function under pressure with the focus remaining on caring customer service is essential.

Number of Positions In Requisition
2

Job Description

Articulates the job's main responsibilities. This is not intended to be an exhaustive list of all essential functions or all duties performed. The essential functions listed below and percentage of time may vary between departments and locations, and are subject to change based on management discretion and organizational needs. Other responsibilities may be assigned at the discretion of management to meet organizational needs.

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Recognizes the patients, their family/designated care partner(s) in providing safe, compassionate and coordinated care based on respect for patient's personal preferences, priorities, needs, and cultural beliefs and values.
• Communicates with and supports the interprofessional team and designated care partners.
• Adjusts nursing staff work schedules in accordance with established contracts, policies and procedures for approval by unit Nurse Manager/Nursing Supervisor Reviews and validates the projected census in scheduling system to determine potential staffing shortages and surpluses for each unit/department for upcoming shifts. Engages in ongoing communication with the charge nurses, unit managers and/or the Nursing Supervisor to assess and confirm staffing needs for each unit/department for upcoming shifts. Develops a staffing proposal for review by the Nursing Supervisor on the off shifts, utilizing critical thinking skills based on acuity, census, and available staff. Documents with detail and accuracy. Escalates staffing issues according to the established departmental process. Manages staff phone calls related to absence notification for their scheduled shift and conveys information to Nursing Supervisor/Nurse Manager in addition to documenting within scheduling system. Communicates staffing changes to the Nurse Manager/Assistant Nurse Manager or Nursing Supervisor in a timely manner, either verbally or by text page. Works with the unit Nurse Manager/Nursing Supervisor to determine scheduling/staffing needs for upcoming shifts Serves as a primary end user and system expert for scheduling software, including active participation in development, testing, implementation and maintenance of the scheduling software.
• Provides Other Administrative Support and Customer Service* Makes recommendations to the Staffing Office Manager for continuous education and process improvement initiatives related to improving office workflows and employee care. Participates on project committees and staff meetings. Participates in the training and orientation of new staff. Provides coaching and feedback to peers as appropriate. Presents a professional office demeanor that emphasizes exceptional customer service and consideration. Answers the telephone using an agreed upon protocol; forwards calls as appropriate; takes messages accurately; returns voicemail messages in a reasonable timeframe according to departmental protocol

Qualifications

Education - Required

• High School Diploma/GED

Experience - Required

• Less than 1 year healthcare experience

Experience - Preferred

• Less than 1 year Experience in a fast-paced customer service or medical environment preferred.
• Less than 1 year Familiarity with medical terminology is preferred

Knowledge, Skills And Abilities - Required

• Healthcare Knowledge - Knowledge of medical terminology, patient care needs and their role in interprofessional team.
• Execution of Delegated Tasks - Ability to complete delegated tasks within scope of role.
• Cultural Awareness- Knowledge of people with diverse backgrounds and the ability to convey respect and connect effectively.
• Effective Communication- Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Uses the language of partnership with patients and families, engaging them in their health and health care.

Work Shift

Rotating (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University Hospitals, Inc.

Primary Location Address

111 S 11th Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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