Administrative Assistant - Part time Spencer County Office

sevencounties; Taylorsville (KY); Vor Ort; USD 17.000 - 25.000; Teilzeit

Zusammenfassung

SCS in Kentucky is seeking a part-time front desk administrator to welcome clients, answer calls, and support daily office operations.

You will enter client data, process payments, schedule appointments, and coordinate with staff. Strong communication and MS Office proficiency are required to excel in this role.

Qualifikationen

• Three to four years of experience in an office setting.
• Advanced knowledge of Microsoft Office Suite.
• Strong oral and written communication skills.

Aufgaben

• Greet clients and visitors; answer multi-line switchboard and forward calls.
• Process intake forms and enter client data into electronic systems; update demographics and eligibility.
• Reconcile cash drawer and assist with daily deposit processes; coordinate mail, faxes, and deliveries.
• Schedule client appointments, prepare records, and assist with basic IT coordination and equipment needs.

Kenntnisse

Strong communication

Office software familiarity

Ausbildung

High School or GED

Business school coursework (18 months)

Tools

Microsoft Office Suite

Jobbeschreibung

Job Description:

ESSENTIAL JOB FUNCTIONS
Performs such front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; meeting with client to explain and assist client in signing intake forms; and handling difficult customer service interactions, either face-to-face or by telephone. Enters various client data in electronic information system (e. g., client demographics, client eligibility information, service corrections) and enters other program-specific data (e. g., grants) in various databases. May provide medical records-related support to the Health Information Management staff, as needed. Files and maintains variety of correspondence, records, reports, and other documents, related to site's operations. Performs variety of administrative functions, including typing from various sources; data entry as requested by supervisor, generating requisitions for such items as business cards, training registration fees, and office furniture; and taking minutes of meetings. Runs miscellaneous monthly/quarterly reports; assesses validity of reports; when reports are inaccurate, engages in problem-solving to correct inaccuracies; takes action, as needed, on results of reports; as needed, coordinates work site's IT functions. Participates in daily deposit process, including daily deposit reconciliation. Monitors work site's inventory of office supplies and orders supplies, as needed. Calling in prescriptions to pharmacy, coordinating lab appointments, and processing lab results. May act as liaison with SCS's Properties department, as needed, performing such tasks as submitting work orders and communicating with Properties staff regarding site needs. May act as Infection Prevention Representative for site, performing such tasks as monitoring infection prevention-related supplies, attending Infection Prevention meetings, communicating infection prevention measures to staff.

EDUCATION

High School or GED required.
Completion of up to 18 months' business school, beyond high school preferred.

EXPERIENCE

Three to four years' experience working in office setting and performing various clerical or administrative tasks.
Advanced knowledge of Microsoft Office Suite.
Strong oral and written communication skills.

PHYSICAL DEMANDS

Position has no unusual physical demands; individual has discretion about walking, standing, etc.
Position requires lifting up to 10 pounds.
Position may occasionally require walking or standing, stooping, or bending.
Occasional exposure to office chemicals or continual use of a video display terminal.

Time Type

Part time