Administrative Assistant (Part-Time)

EXP; Tallahassee (FL); On-site; USD 23,000 - 32,000; Part time

Job summary

EXP provides engineering, architecture, design and consulting services across the built and natural environments. The Administrative Assistant (Part-Time) in Tallahassee supports project managers, engineers, and office leadership with day-to-day operations, onboarding, events, and documentation.

The role is in-office with roughly 15 to 25 hours per week, offering a flexible schedule and opportunities to engage with multiple teams while maintaining organized records and office efficiency.

Qualifications

• Proficient in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple priorities.
• Capable of working independently and collaboratively in a team.

Responsibilities

• Provide administrative and general office support to project managers, engineers, and technical staff.
• Welcome visitors and support office events and meetings, including room preparation and catering coordination.
• Order, track, and maintain office, kitchen, and copy room supplies and equipment.
• Assist with onboarding activities for new employees, including workspace preparation and orientation.
• Coordinate building maintenance requests and vendor services.
• Support office leadership with special projects and administrative initiatives.
• Assist with planning employee engagement activities and office celebrations.
• Collaborate with administrative staff in other EXP offices to support regional and corporate initiatives.
• Phone correspondence and directing incoming calls.
• Receive, distribute, and send-out mail and shipments.
• Maintain company records and documentation, such as training lists and employee databases.

Skills

Strong written and verbalCommunication

Excellent organizational skills

Ability to work independently and in a

Attention to detail

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Visio

Project

Job description

Tallahassee, Florida

At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators, and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that leverages differences, harnesses entrepreneurial spirit in an employee-owned company, believes diversity is what gives us strength, seeks sustainable results, and shares ambitions for each other, our clients, and the communities we serve.

Job Description

Administrative Assistant (Part-Time)

Tallahassee, Florida

At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators, and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that leverages differences, harnesses entrepreneurial spirit in an employee-owned company, believes diversity is what gives us strength, seeks sustainable results, and shares ambitions for each other, our clients, and the communities we serve.
To be a part of EXP means having your own experience while staying connected to a global network of professionals who believe we are part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Administrative Assistant (Part-Time)!

Your work environment at EXP

In this role, you will be part of the Energy Services Team based in the Tallahassee, Florida office, providing administrative and operational support to project managers, technical staff, and office leadership. You will play a key role in ensuring the smooth day-to-day operation of the office while supporting project and business activities across multiple teams.

What a day at EXP has in store for you

• In-office position with a flexible part-time schedule.
• Approximately 15 to 25 hours per week, based on business needs.
• Provide administrative and general office support to project managers, engineers, and technical staff.
• Welcome visitors and support office events and meetings, including room preparation and catering coordination.
• Order, track, and maintain office, kitchen, and copy room supplies and equipment.
• Assist with onboarding activities for new employees, including workspace preparation and office orientation.
• Coordinate building maintenance requests and vendor services.
• Support office leadership with special projects and administrative initiatives.
• Assist with planning employee engagement activities, team-building events, and office celebrations.
• Collaborate with administrative staff in other EXP offices to support regional and corporate initiatives.
• Phone correspondence and directing incoming calls.
• Receive, distribute, and send-out incoming and outgoing mail and shipments.
• Perform other administrative duties as assigned.
• Maintain company records and documentation, such as training lists, safety reporting, employee databases and organization charts.
• Assist with preparation, formatting, compiling, and finalizing of reports, proposals, correspondence, presentations, and other business documents.
• Maintain project files, records, and document management systems in accordance with company standards.
• Assist with contract administration approvals and documentation.

What Your Experience Looks Like

• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with Visio and Project is a plus.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently with minimal supervision and collaboratively within a team environment.
• Strong attention to detail and commitment to producing high-quality work.
• Professional collaboration and interpersonal skills.
• Relevant administrative experience preferred.
• Experience supporting a professional services, engineering, architecture, or consulting environment is a plus.

The hourly rate for this role is $20 per hour.

About Us

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.
Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What Makes Us Different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com.

About The Team

EXP is proud to be an Equal Opportunity Employer who fully and actively supports equal access for all people regardless of Race, Color, Sex, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave, Sexual Orientation and Gender Identity or Expression.

Should you need any special accommodations, please feel free to contact us at [e-mail] and we will arrange for the most suitable accommodations based on your needs.