MEI Contract Coordinator

EXP; Brooksville (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

EXP is seeking a MEI Contract Coordinator in Tampa, FL to oversee development, management, and administration of multiple contracts within the Infrastructure team. The role requires coordinating with state and district offices, reviewing proposals, ensuring compliance, and managing budgets and pay estimates.

You will support the Operations Maintenance program, provide training to contract staff, and attend project meetings to ensure timely delivery and quality.

Qualifications

• Knowledge of engineering concepts, principles, and terminology; construction plans, contract specifications and contract administration.
• Skilled with using engineering tools, equipment, and instruments.
• Ability to monitor and inspect engineering projects; evaluate and analyze data; prepare reports; communicate effectively.
• Must have a valid Class "E" driver's license and be able to respond to emergencies.
• High School Diploma or GED and ten years of infrastructure design, construction, or maintenance experience.

Responsibilities

• Perform advanced work on the development, oversight, management, and administration of multiple contracts.
• Review, monitor, and coordinate preparation, scheduling, and execution of work order driven, maintenance, and other performance-based contracts.
• Administer all contract requirements including Asset Maintenance Monitoring Plan and MRP payment/retainage.
• Ensure timely encumbrance and expenditure of funds within the fiscal year.
• Coordinate between state and local offices to implement the Maintenance Contract Program.
• Review contractor proposals and advise Technical Review Committees.
• Manage the Operations Maintenance program to assure consistent administration of all contracts.
• Provide direction, support, and training to contract staff to ensure compliance.
• Review contract evaluations for adherence to quality assurance plans and conduct field reviews.
• Attend scope, pre-construction, and progress meetings.
• Manage projects for performance and compliance with specs and procedures.
• Issue work documents and pay estimates; review invoices and prepare project correspondence.
• Develop contract modifications and handle contract claims.
• Perform contractor performance evaluations and engineering reviews.

Skills

Engineering concepts

Oral & written communication

Project coordination

Troubleshooting

Education

High School Diploma or GED

10 years infrastructure experience

Tools

Microsoft Office

Job description

Job Description

At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

MEI Contract Coordinator

Your work environment at EXP

In this role, you will be a part of the

Tampa, FL

• Perform advanced work on the development, oversight, management, and administration of multiple contracts.
• Reviews, monitors, and coordinates the preparation, scheduling, and execution of work order driven, maintenance, and other performance-based contracts, requiring an in-depth knowledge of contract and budget administration procedures.
• Administer all contract requirements including, but not limited to complete Asset Maintenance Monitoring Plan, enforcement of the Maintenance Rating Program (MRP) payment and retainage and/or penalties as required.
• Ensure timely encumbrance and expenditure of funds within the fiscal year time frame.
• Coordinate between the State Maintenance Office, Department of Corrections, District Maintenance Office, District Contracts Office, and local maintenance and construction offices to ensure the development and implementation of the Maintenance Contract Program.
• Monitor assigned projects to ensure the administration is in accordance with the contract documents and all department policies and procedures.
• Review contractor’s technical proposals and serves as an advisor to Technical Review Committees as assigned.
• Assists in the management of the Operations Maintenance program to ensure consistent administration of all Maintenance contracts within the unit.
• Coordinate and provide direction, support, and training to the contract staff at the Operation Center and the District Maintenance Office to ensure compliance and conformity of contracting operations within established guidelines, policies, standards, and procedures as it pertains to contract maintenance.
• Review Maintenance contract evaluations for adherence to approved quality assurance plans. Conduct quality assurance field reviews to ensure contractual commitments are being fulfilled and addressed consistently throughout the District and provide technical assistance to other units as necessary.
• Report on the status of all assigned contracts and make recommendations for future improvements.
• Attend project scope, pre-construction, and project progress meetings.
• Manage and monitor respective projects for satisfactory performance and compliance with Department specifications, policies, and procedures.
• Coordinate and facilitate the issuance of work documents and work orders for contracts. Review reports of inspection; verify, prepare and process pay estimates and all other required project correspondence.
• Review and approve invoices.
• Develop contract modifications.
• Review and make recommendations for further action with respect to contract claims.
• Perform contractor performance evaluations and in-depth engineering reviews.

Job Description

At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Be our next

MEI Contract Coordinator

Your work environment at EXP

In this role, you will be a part of the Infrastructure team, based in Tampa, FL

What a day at EXP has in store for you

• Perform advanced work on the development, oversight, management, and administration of multiple contracts.
• Reviews, monitors, and coordinates the preparation, scheduling, and execution of work order driven, maintenance, and other performance-based contracts, requiring an in-depth knowledge of contract and budget administration procedures.
• Administer all contract requirements including, but not limited to complete Asset Maintenance Monitoring Plan, enforcement of the Maintenance Rating Program (MRP) payment and retainage and/or penalties as required.
• Ensure timely encumbrance and expenditure of funds within the fiscal year time frame.
• Coordinate between the State Maintenance Office, Department of Corrections, District Maintenance Office, District Contracts Office, and local maintenance and construction offices to ensure the development and implementation of the Maintenance Contract Program.
• Monitor assigned projects to ensure the administration is in accordance with the contract documents and all department policies and procedures.
• Review contractor’s technical proposals and serves as an advisor to Technical Review Committees as assigned.
• Assists in the management of the Operations Maintenance program to ensure consistent administration of all Maintenance contracts within the unit.
• Coordinate and provide direction, support, and training to the contract staff at the Operation Center and the District Maintenance Office to ensure compliance and conformity of contracting operations within established guidelines, policies, standards, and procedures as it pertains to contract maintenance.
• Review Maintenance contract evaluations for adherence to approved quality assurance plans. Conduct quality assurance field reviews to ensure contractual commitments are being fulfilled and addressed consistently throughout the District and provide technical assistance to other units as necessary.
• Report on the status of all assigned contracts and make recommendations for future improvements.
• Attend project scope, pre-construction, and project progress meetings.
• Manage and monitor respective projects for satisfactory performance and compliance with Department specifications, policies, and procedures.
• Coordinate and facilitate the issuance of work documents and work orders for contracts. Review reports of inspection; verify, prepare and process pay estimates and all other required project correspondence.
• Review and approve invoices.
• Develop contract modifications.
• Review and make recommendations for further action with respect to contract claims.
• Perform contractor performance evaluations and in-depth engineering reviews.

What Your Experience Looks Like

• Knowledge of engineering concepts, principles, and terminology; construction plans, contract specifications and contract administration; roadway construction and maintenance contracting procedures; Microsoft Office software.
• Skilled with using engineering tools, equipment, and instruments.
• Ability to monitor and inspect engineering projects; evaluate and analyze data; prepare reports; effectively communicate orally and in writing; plan, organize, coordinate and schedule work assignments; establish and maintain effective working relationships with others.
• A valid Class "E" driver's license is required. Due to the nature of this position, the incumbent must respond to emergencies. Must obtain certification in Temporary Traffic Control (Maintenance of Traffic) - Advanced Level within one year and maintain it.
• High School Diploma or Certificate of High School Equivalency and ten (10) years of infrastructure design, construction, or maintenance experience.

About Us

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What Makes Us Different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We're committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com .

About The Team

EXP is proud to be an Equal Opportunity Employer who fully and actively supports equal access for all people regardless of Race, Color, Sex, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave, Sexual Orientation and Gender Identity or Expression.

Should you need any special accommodations, please feel free to contact us at [e-mail] and we will arrange for the most suitable accommodations based on your needs.