Administrative Assistant (Part-time)

RADIAS Health; Saint Paul (MN); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

4 weeks PTO first year of employment

12 paid holidays

Medical, dental, vision, life ins.

Health Saving Accounts (HSA) + company

Tuition reimbursement

Job summary

RADIAS Health in Saint Paul, MN, is seeking an Administrative Assistant to support the PATH team with data entry, records management, and office coordination.

The role includes maintaining client records in Credible, reviewing insurance eligibility, generating reports, and supporting program operations while ensuring HIPAA privacy and timely communication during standard business hours.

Qualifications

• High School diploma or equivalent.
• Knowledge of office management with good clerical and organization skills.
• Knowledge of Microsoft Office products.

Responsibilities

• Maintain accurate client records in Credible involving data entry, including opening/closing of client episodes and updating contact information.
• Review insurance eligibility on a monthly basis for individuals served in the PATH program.
• Maintain MN-HMIS data entry per program requirements, review quarterly reporting for accuracy and make corrections as necessary for submittal.
• Attend HMIS trainings as necessary.
• Prepare, export, and provide reports as requested by manager.
• Be physically present in the office to receive deliveries and provide office support in coordination with Program Director or other administrative staff.
• Organize and maintain storage space and inventory.
• Answer telephone and attend to client and staff issues during business hours.
• Participate in team meetings and communicate team needs clearly.
• Follow data privacy practices and HIPAA.

Skills

Data entry

HIPAA compliance

Office management

Microsoft Office

Education

High School diploma or equivalent

Associates degree

Tools

Credible

MN-HMIS

Microsoft Office

Job description

***The expected salary range for this position is based on several factors including market, funding, candidates experience level, skills, training, and related knowledge. Our ranges are developed and published as good faith estimates for the position.***

Starting Pay Range: $20.00-$24.00+ Office Benefit Package (Parking/Remote Expenses): $65/Month subject to change

The Administrative Assistant provides professional, quality program services to the clients diagnosed with serious and persistent mental illness served by the PATH team. This individual works closely with supervisors, staff, front desk coordinators, and other administrative assistants to support operational requirements.

Hours: Tuesday and Wednesday 9:00 am - 5:00 pm and Thursday 9:00 am - 1 pm, 20 hours per week.

Work Location: 166 4th St E Ste 200, Saint Paul, MN 55101

Responsibilities:

• Maintain accurate client records in Credible involving data entry, including:
  • Opening/closing of client episodes
  • Updating contact information
  • Running reports as needed
  • Assessing/reviewing documentation for accuracy
  • Attaching and scanning documents
• Review insurance eligibility on a monthly basis for individuals served in the PATH program.
• Maintain MN-HMIS data entry per program requirements, review quarterly reporting for accuracy and make corrections as necessary for submittal
• Attend HMIS trainings as necessary
• Prepare, export, and provide reports as requested by manager.
• Be physically present in the office to receive deliveries and provide office support in coordination with Program Director or other administrative staff.
• Organize and maintain storage space: unpack items, sort and organize, keep track of inventory.
• Pickup, prepare and drop off company mail.
• Answer telephone and attend to client and staff issues in a timely and courteous manner. Ensure phone is answered and messages are attended to during business hours.
• Actively participate in team meetings.
• Facilitate organization and clear communication of team needs.
• Provide coverage and assistance to other teams as needed.
• Maintain a pattern of regular work hours.
• Participate actively in on-going professional growth and development; maintain appropriate professional behavior and participate in supervision as needed.
• Follow data privacy practices and HIPAA.
• Other duties as assigned.

• High School diploma or equivalent.
• Knowledge of office management with good clerical and organization skills.
• Knowledge of Microsoft Office products.

Preferred

• 2-year Associates degree

• 4 weeks accrued PTO first year of employment

• 12 paid holidays
• Medical, dental, vision, life insurance
• Health Saving Accounts (HSA) + employer contribution and Flexible Saving Accounts (FSA)
• Tuition reimbursement and Student Loan Repayment Assistance
• Dependent Care Account (DCA) + employer contribution
• Reimbursement for professional licensure fees
• Routine supervision from a Mental Health Professional, with access to licensure supervision opportunities
• 403b retirement plan with an employer percentage match
• Employer paid short-term and long-term disability insurance
• Bereavement and paid parental leave
• Employee Assistance Program (EAP)
• Wellness program to support employee overall health and well-being
• Variety of discounts through ADP LifeSmart
• Pet insurance
• Mileage reimbursement
• Casual dress code

RADIAS Health is proud to be a LGBTQIA+, anti-racist, all-inclusive, and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as protected veteran, status as a qualified individual with a disability, or any other protected class status.

RADIAS Health is committed to pay transparency and equity, providing all employees and applicants with access to starting salary.

***The expected salary range for this position is based on several factors including market, funding, candidates experience level, skills, training, and related knowledge. Our ranges are developed and published as good faith estimates for the position.***

Starting Pay Range: $20.00-$24.00+ Office Benefit Package (Parking/Remote Expenses): $65/Month subject to change

The Administrative Assistant provides professional, quality program services to the clients diagnosed with serious and persistent mental illness served by the PATH team. This individual works closely with supervisors, staff, front desk coordinators, and other administrative assistants to support operational requirements.

Hours: Tuesday and Wednesday 9:00 am - 5:00 pm and Thursday 9:00 am - 1 pm, 20 hours per week.

Work Location: 166 4th St E Ste 200, Saint Paul, MN 55101

Responsibilities:

• Maintain accurate client records in Credible involving data entry, including:
  • Opening/closing of client episodes
  • Updating contact information
  • Running reports as needed
  • Assessing/reviewing documentation for accuracy
  • Attaching and scanning documents
• Review insurance eligibility on a monthly basis for individuals served in the PATH program.
• Maintain MN-HMIS data entry per program requirements, review quarterly reporting for accuracy and make corrections as necessary for submittal
• Attend HMIS trainings as necessary
• Prepare, export, and provide reports as requested by manager.
• Be physically present in the office to receive deliveries and provide office support in coordination with Program Director or other administrative staff.
• Organize and maintain storage space: unpack items, sort and organize, keep track of inventory.
• Pickup, prepare and drop off company mail.
• Answer telephone and attend to client and staff issues in a timely and courteous manner. Ensure phone is answered and messages are attended to during business hours.
• Actively participate in team meetings.
• Facilitate organization and clear communication of team needs.
• Provide coverage and assistance to other teams as needed.
• Maintain a pattern of regular work hours.
• Participate actively in on-going professional growth and development; maintain appropriate professional behavior and participate in supervision as needed.
• Follow data privacy practices and HIPAA.
• Other duties as assigned.

• High School diploma or equivalent.
• Knowledge of office management with good clerical and organization skills.
• Knowledge of Microsoft Office products.

Preferred

• 2-year Associates degree

• 4 weeks accrued PTO first year of employment

• 12 paid holidays
• Medical, dental, vision, life insurance
• Health Saving Accounts (HSA) + employer contribution and Flexible Saving Accounts (FSA)
• Tuition reimbursement and Student Loan Repayment Assistance
• Dependent Care Account (DCA) + employer contribution
• Reimbursement for professional licensure fees
• Routine supervision from a Mental Health Professional, with access to licensure supervision opportunities
• 403b retirement plan with an employer percentage match
• Employer paid short-term and long-term disability insurance
• Bereavement and paid parental leave
• Employee Assistance Program (EAP)
• Wellness program to support employee overall health and well-being
• Variety of discounts through ADP LifeSmart
• Pet insurance
• Mileage reimbursement
• Casual dress code

RADIAS Health is proud to be a LGBTQIA+, anti-racist, all-inclusive, and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as protected veteran, status as a qualified individual with a disability, or any other protected class status.

RADIAS Health is committed to pay transparency and equity, providing all employees and applicants with access to starting salary.