Administrative Assistant (Part-time)

Wonders Early Learning + Extended Day; Potomac (MD); On-site; USD 21,000 - 28,000; Part time

Benefits offered by this job

Paid time off

Holidays

Medical with HRA

Dental

Vision

Life insurance

Disability

Critical illness

Accident insurance

403(b) retirement savings plan

Wonders tuition discounts

Professional development

Job summary

Wonders Early Learning + Extended Day is seeking a part-time Administrative Assistant to support the administrative team and ensure smooth operation of program management. The role involves coordinating calendars, handling communications, and assisting with recruitment processes on-site in Bethesda, MD.

The position emphasizes fundraising involvement, event logistics, and general office duties, with a focus on detail, teamwork, and excellent communication.

Qualifications

• Minimum High School Diploma. Associate or Bachelor's Degree preferred.
• Proficient with Google Suite, Microsoft Word, Excel, and PowerPoint.
• Excellent verbal, written communication skills and phone etiquette

Responsibilities

• Act as the point of contact among the Wonders administrative team and Wonders employees.
• Manage information flow among programs and admin team in a timely and accurate manner.
• Screen and direct phone calls and distribute correspondence.
• Assist the Recruitment and Employment Manager with hiring and onboarding activities, to include scheduling interviews, conducting reference checks, and collecting employment paperwork.
• Create and manage Wonders internal and external calendars on Google platform.
• Provide logistical support for organization activities, conferences, events, trainings and meetings.
• Assist with special projects and other general office tasks as needed or assigned.
• Actively participate in fundraising and community building efforts.
• Assist with mass mailings, including printing, assembling, stuffing, sealing, and sorting materials.
• Other duties or responsibilities as assigned.

Skills

Google Suite

Microsoft Word

Excel

PowerPoint

Verbal communication

Written communication

Phone etiquette

Education

High School Diploma

Associate or Bachelor's Degree preferred

Job description

Why Work for Wonders Early Learning + Extended Day?

Play isn't just fun, It's fundamental! Children need playtime, it is crucial for healthy development. Children learn about the world by exploring ideas, manipulating objects, investigating creative materials, and problem-solving with others. Using imagination and creativity, children take on new roles and test new concepts. Wonders teachers use observation and planning to create learning experiences that are intentional and provide meaningful context for children to practice skills and express ideas.

Join the Wonders family of caring, dedicated, and fun educators!

About Wonders

Our Mission - To cultivate curiosity, resilience, and social responsibility in children by fostering high-quality, nurturing, and inclusive educational communities led by skilled professionals

Since our inception in 1976, our goal has been to provide non-profit, quality child care to working families. Over the years, we have grown from a single center in the basement of All Saint's Church in Chevy Chase, Maryland to multiple accredited early learning, extended day, and summer camp programs across the DC Metropolitan Region.

Our programs support today's workforce, while growing the workforce of tomorrow.

Benefits & Compensation

Our benefits package includes paid time off, holidays, winter break, medical with HRA, dental, vision, life insurance, disability, critical illness, accident insurance, 403(b) retirement savings plan, Wonders tuition discounts, and professional development training. Benefits eligibility is dependent on job type status.

We provide paid pre-employment background checks, fingerprinting, medical exams, & drug screens as well as paid New Hire Orientation.

Wonders values its educators and leaders and we invest in our workforce by prioritizing compensation and nurturing meaningful careers. Our educators are regularly engaged in efforts towards continuous improvement in their skills and knowledge in the classroom. Approximately 80% of our annual budget is directed to staff compensation.

Job Summary

The Administrative Assistant is responsible for the efficient organization and implementation of administrative tasks required to support the administrative team in all aspects of program management. This position is integral to the strategic leadership of the organization and is responsible for ensuring that the Wonders mission and brand is communicated to all internal and external community members.

This is a part-time, on-site Monday to Thursday, 20 hour/week position.

Essential Functions

• Act as the point of contact among the Wonders administrative team and Wonders employees
• Manage information flow among programs and admin team in a timely and accurate manner
• Screen and direct phone calls and distribute correspondence
• Assist the Recruitment and Employment Manager with hiring and onboarding activities, to include scheduling interviews, conducting reference checks, and collecting employment paperwork
• Create and manage Wonders internal and external calendars on Google platform
• Provide logistical support for organization activities, conferences, events, trainings and meetings
• Assist with special projects and other general office tasks as needed or assigned
• Actively participate in fundraising and community building efforts
• Assist with mass mailings, including printing, assembling, stuffing, sealing, and sorting materials.
• Other duties or responsibilities as assigned.

Core Competencies

• Creative, nurturing, and fun
• Dependable and detail oriented
• People oriented - enjoys interacting with people and working on group projects
• Adaptable - enjoys doing work that requires frequent shifts in direction
• Innovative - prefers working in unconventional ways or on tasks that require creativity

Qualifications

• Minimum High School Diploma. Associate or Bachelor's Degree preferred
• Minimum of three years related experience, demonstrating success working independently with minimal oversight.
• A resourceful self-starter who can take initiative and follow through on projects and timelines
• Attention to detail and strong organizational skills
• Ability to work effectively in a team environment or independently
• Proficient with Google Suite, Microsoft Word, Excel, and PowerPoint
• A firm commitment to advancing equity through program delivery, policies and practice.
• Excellent verbal, written communication skills and phone etiquette
• Are you worried you don't meet all of our qualifications for this position? We still encourage you to apply!

EEO Statement

Wonders provides equal opportunity to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, citizenship, current or future military status, genetics, protected veteran status, sexual orientation, gender identity or expression, marital or familial status or any other characteristic protected by federal, state or local laws.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Wonders to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Human Resources.

Additional Information

Job Type: Part-time / non-exempt

Program Length: 12 months

Work Schedule: Monday to Thursday - Onsite - 20 hours per week

Work Location: 5272 River Road Suite 530, Bethesda, MD 20871