Administrative Assistant, Opinion

dowjones; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Healthcare plans

Paid time off

Retirement plans

Medical, dental and vision insurance

Education benefits

Maternity and paternity leave

Family care benefits

Commuter transit program

Subscription discounts

Employee referral program

Job summary

The Wall Street Journal is seeking a New York-based administrative assistant to support the Opinion section. You will work closely with the Editorial Features editor, the Free Expression editor and their teams on daily administrative tasks, invoices, contracts, calendar management and travel bookings to keep operations running smoothly.

The ideal candidate has 7+ years of administrative experience, an undergraduate degree or equivalent, superb communication and organizational skills, and the

Qualifications

• 7+ years of administrative experience
• Undergraduate degree or equivalent work experience preferred
• Familiarity with WSJ Opinion is a plus
• Strong teamwork and communication skills

Responsibilities

• Assist Business Manager with office administration and basic operations for Opinion.
• Assist Editorial Features and Free Expression teams with invoice and contract management, purchase orders and calendar management.
• Track freelance contributions for monthly and yearly financial reports and process payments in SAP.
• Manage onboarding of new freelance contributors' payment information and compliance forms.
• Assist IT with resolving technology issues and liaising with editors to support VIP guests and daily operations.

Skills

Administrative experience

Communication skills

Detail oriented

Team collaboration

Independent worker

Education

Undergraduate degree

Tools

Concur

Excel

SAP

Zoom

G-Suite

Adobe Sign

Job description

The Wall Street Journal is a global news organization that provides leading news, information, commentary and analysis. The Wall Street Journal engages readers across print, digital, mobile, social, podcast and video. Building on its heritage as the preeminent source of global business and financial news, the Journal includes coverage of U.S. & world news, politics, arts, culture, lifestyle, sports, and health. It holds 38 Pulitzer Prizes for outstanding journalism. The Wall Street Journal is published by Dow Jones, a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

The WSJ Opinion section has long served as a forum for intelligent, values-driven commentary, dedicated to advocating a consistent philosophy that can be summed up as 'free markets, free people.' While we aim to persuade, every word we publish is the product of rigorous reporting, research and debate. WSJ Opinion offers sharp, original analysis and strong points of view on the news of the day. This position will support the daily operation of the opinion section.

About the Role:

The Wall Street Journal's Opinion section is looking for a New York-based administrative assistant to help support our team's excellent journalism. This person would work closely with other members of the support staff team on multiple daily administrative duties, clerical tasks and ad hoc projects as needed in order to keep the department's operations running smoothly. This role will also support the Editorial Features editor and the Free Expression editor, along with their respective teams. Responsibilities include handling administrative, clerical and financial tasks, such as processing freelance contributor invoices and managing freelance contracts.

We're looking for a collaborative team player with a proactive, positive "can do" attitude, a strong work ethic and demonstrated administrative experience. This person should be an effective communicator who is excited about partnering with experienced and dedicated administrative colleagues to maintain a strong level of support for the Opinion section's daily operations. This position is based in our New York office.

You Will:

• Assist Business Manager with office administration projects and basic support of business operations for Opinion, such as answering department phone calls, document scanning and printing, equipment maintenance, supplies, onboarding and offboarding of employees, coordinating IT requests, etc.
• Assist the Editorial Features and Free Expression teams with invoice and contract management, purchase orders, correspondence, calendar management, travel booking, assisting editors with expense report preparation, etc.
• Track freelance contributions for monthly and yearly financial reports.
• Manage the onboarding of new freelance contributors' payment information and compliance forms.
• Process freelance contributor payments and invoices in SAP.
• Manage freelance contracts by using the Adobe Sign to send, track and retain agreement documents.
• Assist the administrative team with sorting and delivering mail to the appropriate recipients in the office; open book galleys and review copies for the Books team; ship review copies to contributors.
• Act as the department liaison with IT to support editors and writers in resolving technology issues.
• Communicate and collaborate with team members to ensure seamless maintenance of office operations. This requires backing up team members during scheduled and unscheduled time off and leaves.

You Have:

• 7+ years of proven administrative experience
• Undergraduate degree and/or equivalent work experience is preferred
• Familiarity with WSJ Opinion is a plus
• Knowledge of and interest in current events
• Strong teamwork and collaboration skills are a must
• Very detail-oriented with strong organizational skills
• Excellent verbal and written communication skills
• Ability to prioritize jobs, manage time, and work independently
• Familiarity with using video conferencing
• Ability to communicate effectively and appropriately with a professional demeanor when dealing with VIP guests of the editorial board
• Concur, Excel, SAP, Zoom, proficiency in G-Suite (Gmail, Google Calendar scheduling, Google Drive, Google Docs & Sheets, etc.) Adobe Sign

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Medical, Dental and Vision Insurance Plans
• Education Benefits
• Paid Maternity and Paternity Leave
• Family Care Benefits
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

#LI-Hybrid

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application an