Administrative Assistant On-Site

Pgcareers; Pineville (LA); On-site; USD 28,000 - 42,000; Part time

Job summary

A global consumer goods company is seeking an Administrative Assistant to provide support by managing communication and organizational tasks. Responsibilities include scheduling meetings, maintaining filing systems, and managing multiple projects. Ideal candidates will have strong time management and communication skills with experience in handling confidential materials. This is a freelancer opportunity, not a full-time employment position.

Qualifications

• Experience in administrative roles handling confidential materials.
• Strong proficiency in using communication tools such as phone and email.
• Ability to manage multiple projects and tasks efficiently.
• Capable of preparing reports, invoices, and correspondence.

Responsibilities

• Support managers and employees through organization and communication tasks.
• Organize and schedule meetings and appointments.
• Develop and maintain a filing system.
• Handle multiple projects and prepare reports.
• Submit and reconcile expense reports.
• Provide general support to visitors.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Invoice processing

Report preparation

Dictation

Presentation development

Job description

A P&G Administrative Assistant will be responsible for:

• Supports managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time-sensitive material.
• Familiar with a variety of the field's concepts, practices, and procedures.
• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
• Answer and direct phone calls
• Organize and schedule meetings and appointments.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms. - Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Provide information by answering questions and requests.
• Take dictation.
• Research and create important presentations and develop processes.
• Generate reports.
• Handle multiple projects.
• Prepare and monitor invoices.
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

P&G’s freelancer opportunities are for project-based or other short-term engagements that require specialized skills. Successful candidates for freelancer opportunities will not be considered employees of The Procter & Gamble Company or any of its subsidiaries nor will candidates be eligible for employment benefits. Candidates looking for regular full-time employment opportunities should begin their search here: pgcareers.com.