Administrative Assistant & Office Support

TaylorMade Golf; San Clemente (CA); Vor Ort; USD 47.000 - 51.000; Vollzeit

Benefits dieser Stelle

Health & wellness

Performance bonuses

Product discounts

Holidays

Paid time off

Zusammenfassung

TaylorMade Golf is seeking an experienced administrative professional to support divisional leaders and multiple functions at our San Clemente, CA headquarters. You will coordinate meetings, events, and travel, maintain vendor relations, and manage front desk operations.

Ideal candidates have 5+ years in admin roles, strong communication and organizational skills, and the ability to thrive in a fast-paced startup-like environment. Comprehensive benefits are offered.

Qualifikationen

• High School diploma required; bachelor's degree is a plus.
• 5+ years in administrative support or office coordination.
• Startup experience a plus.

Aufgaben

• Provide administrative support to Division President and Head of Sales.
• Coordinate internal/external meetings and events.
• Manage front desk operations and visitor check-in.
• Oversee vendor relationships, invoices and PO's.
• Collaborate with HR on onboarding and recruiting efforts.

Kenntnisse

Customer service

Interpersonal skills

Communication

Organization

Multitasking

Microsoft Office

Confidentiality

Teamwork

Ausbildung

High School diploma

Bachelor's degree preferred

Tools

Microsoft Office

Keynote

Jobbeschreibung

This position is responsible for providing administrative support to divisional leaders, and other general support across multiple functions so that office operations run smoothly. In addition to regular administrative assistant tasks, they will coordinate internal/external meetings and events, manage relationships with vendors/stakeholders that support the facility, and handle front desk operations.

Essential Functions and Key Responsibilities:

• Office/Facility Support: Act as a liaison between the office staff, building property management, TaylorMade security and contractors to maintain a safe, clean and comfortable working environment for staff.
• Work with Marketing department to update office branding as needed.
• Serve as primary contact with parcel and mail carriers.
• Arrange shipments/deliveries, retrieve and distributes office mail and parcels.
• Coordinate with IT on all general office equipment issues and repairs.
• Liaise with Security for all access changes/issues.
• Manage showroom/conference room booking calendar, and ensure all rooms are adequately equipped with necessary functionalities.
• Ensure the appearance of the reception area and all conference rooms meets established standards.
• Cover front desk reception responsibilities, including greeting and registering visitors, and issuance of parking passes.

Administrative Support

• Provide full administrative support to Division President and Head of Sales (daily calendar management; receiving and filtering calls, mail and other correspondences; arranging travel; preparing expense reports; etc).
• Provide ad-hoc support to other senior leaders (primarily travel arrangements and expense reports).
• Coordinate large group meetings, townhalls, customer visits and other onsite events.
• Manage all non-trade purchase orders and vendor set-up.
• Reconcile and arrange payment for invoices.
• Maintain relationships with vendors and service providers to procure office supplies.
• Coordinate with HR to support employee onboarding, onsite recruiting efforts, morale events, etc.
• Coordinate with IT to support the set-up of all new employees.
• Perform other responsibilities and duties as assigned.

Knowledge and Skills Requirements:

• Superior customer service mindset; a pleasant demeanor when engaging with visitors, VIPs, executives, etc.
• Excellent interpersonal skills and ability to work well with all individuals at all levels.
• Strong problem‑solving skills and attention to detail.
• Effective communication and collaboration skills, with the ability to work effectively in a team environment.
• Excellent organizational skills and ability to multi-task consistently with high quality.
• Excellent English written and verbal communication skills, with high level of professionalism.
• Effectively and appropriately handle sensitive information with the utmost confidentiality.
• Ability to work well in a faced-paced ever changing environment with a keen sense of prioritization.
• Proficient in Microsoft Suite (Word, Excel, Outlook, PowerPoint) & Keynote.

Education, Work Experience, and Professional Certifications:

• High School diploma required.
• Bachelor's degree is a plus.
• 5+ years of experience in an administrative support or office coordinator role.
• Experience in a startup environment is a plus.

Work Environment / Physical Requirements:

• Normal office conditions with extensive phone and computer usage.
• Ability to work extended hours/weekends as needed.
• Light physical effort equal to frequent lifting or moving of moderate materials (up to 50 pounds).
• Regularly required to sit or stand, bend and reach.

TaylorMade/SUN DAY RED is a performance driven organization and our total rewards approach to compensation is designed to support this. We consider many factors in determining base compensation, including position scope, job related knowledge, education, skills, experience, and work location. The expected base pay range for this position is $34.00 - $37.00 per hour.

Additional benefits, such as:

• health & wellness
• performance bonuses
• product discounts
• holidays
• paid time off

etc. may also be offered in accordance with our plans.

TaylorMade Golf Company is an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, genetic information, marital status, sex, pregnancy, gender, gender identity, gender expression, age, sexual orientation, military and veteran status or any other basis protected by federal, state or local law, ordinance, or regulation.

We believe that our people are a big part of what makes our company great. Our continued success relies on the talent, drive, collaboration and innovation of our teams.

SUN DAY RED is an apparel and footwear company that resides in the ath-luxury category. In partnership with Tiger Woods, we leverage his lifetime of insights to create meticulously designed products. Rooted in golf, SUN DAY RED is designed for people who live active lifestyles and seek elevated attire that can be worn on the course, to the gym, to the office, or anywhere their busy lives take them.

We OUT THINK the limitations of body, material, situation and conditions to design apparel that creates performance advantages in fit, form and function. We OUT WORK the field in preparation, in seeing the details in the details and discovering innovations that lead to novel solutions, ideas and styles. So SUN DAY RED becomes the badge that signifies a desire to OUT PLAY the challenges the course, the competition and life present.

We live these values every day out of our San Clemente, CA headquarters.