Administrative Assistant & Office Support

TaylorMade Golf Company; San Clemente (CA); On-site; USD 47,000 - 51,000; Full time

Benefits offered by this job

Health & wellness benefits

Performance bonuses

Product discounts

Paid time off

Job summary

TaylorMade Golf Company is seeking an experienced Administrative Assistant to support the Division President, Head of Sales, and other leaders. You will manage daily calendars, screen calls, arrange travel, prepare expense reports, and ensure smooth office operations.

You will coordinate large meetings and onsite events, handle front desk duties, manage vendor relationships, assist HR onboarding, and support IT with new hire setup.

Qualifications

• High School diploma required.
• Bachelor's degree is a plus.
• 5+ years of experience in administrative support or office coordination.
• Startup experience a plus.

Responsibilities

• Provide admin support to Division President and Head of Sales (calendar management, calls, mail, travel, expense reports).
• Coordinate large group meetings, townhalls, and onsite events.
• Manage non-trade purchase orders and vendor setup; reconcile invoices.
• Maintain vendor relationships for office supplies.
• Support HR onboarding and onsite recruiting efforts.
• Assist IT with new employee setup and equipment.

Skills

Customer service

Interpersonal skills

Communication

Organization

Multitasking

English proficiency

Education

High School diploma

Bachelor's degree (nice to have)

Tools

Microsoft Office

Keynote

Job description

This position is responsible for providing administrative support to divisional leaders, and other general support across multiple functions so that office operations run smoothly. In addition to regular administrative assistant tasks, they will coordinate internal/external meetings and events, manage relationships with vendors/stakeholders that support the facility, and handle front desk operations.

Essential Functions And Key Responsibilities

Office/Facility Support

• Act as a liaison between the office staff, building property management, TaylorMade security and contractors to maintain a safe, clean and comfortable working environment for staff.
• Work with Marketing department to update office branding as needed.
• Serve as primary contact with parcel and mail carriers. Arrange shipments/deliveries, retrieve and distributes office mail and parcels.
• Coordinate with IT on all general office equipment issues and repairs.
• Liaise with Security for all access changes/issues.
• Manage showroom/conference room booking calendar, and ensure all rooms are adequately equipped with necessary functionalities.
• Ensure the appearance of the reception area and all conference rooms meets established standards.
• Cover front desk reception responsibilities, including greeting and registering visitors, and issuance of parking passes.

Administrative Support

• Provide full administrative support to Division President and Head of Sales (daily calendar management; receiving and filtering calls, mail and other correspondences; arranging travel; preparing expense reports; etc).
• Provide ad-hoc support to other senior leaders (primarily travel arrangements and expense reports).
• Coordinate large group meetings, townhalls, customer visits and other onsite events.
• Manage all non-trade purchase orders and vendor set-up. Reconcile and arrange payment for invoices.
• Maintain relationships with vendors and service providers to procure office supplies.
• Coordinate with HR to support employee onboarding, onsite recruiting efforts, morale events, etc.
• Coordinate with IT to support the set-up of all new employees.
• Perform other responsibilities and duties as assigned.

Knowledge And Skills Requirements

• Superior customer service mindset; a pleasant demeanor when engaging with visitors, VIPs, executives, etc.
• Excellent interpersonal skills and ability to work well with all individuals at all levels.
• Strong problem-solving skills and attention to detail.
• Effective communication and collaboration skills, with the ability to work effectively in a team environment.
• Excellent organizational skills and ability to multi-task consistently with high quality.
• Excellent English written and verbal communication skills, with high level of professionalism.
• Effectively and appropriately handle sensitive information with the utmost confidentiality.
• Ability to work well in a faced-paced ever changing environment with a keen sense of prioritization.
• Proficient in Microsoft Suite (Word, Excel, Outlook, PowerPoint) & Keynote.

Education, Work Experience, And Professional Certifications

• High School diploma required. Bachelor's degree is a plus
• 5+ years of experience in an administrative support or office coordinator role
• Experience in a startup environment is a plus

Work Environment / Physical Requirements

• Normal office conditions with extensive phone and computer usage
• Ability to work extended hours/weekends as needed
• Light physical effort equal to frequent lifting or moving of moderate materials (up to 50 pounds)
• Regularly required to sit or stand, bend and reach.

TaylorMade/SUN DAY RED is a performance driven organization and our total rewards approach to compensation is designed to support this. We consider many factors in determining base compensation, including position scope, job related knowledge, education, skills, experience, and work location. The expected base pay range for this position is $34.00 - $37.00 per hour. Additional benefits, such as health & wellness, performance bonuses, product discounts, holidays, paid time off, etc. may also be offered in accordance with our plans.

TaylorMade Golf Company is an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, genetic information, marital status, sex, pregnancy, gender, gender identity, gender expression, age, sexual orientation, military and veteran status or any other basis protected by federal, state or local law, ordinance, or regulation.