Administrative Assistant of Operations

Globe Life; Juneau (AK); On-site; USD 42,000 - 54,000; Full time

Job summary

J Brothers Investments LLC is seeking an Operations Admin to support administrative needs at the Uxbridge Grow Facility. The role emphasizes fostering a positive workplace culture and maintaining compliance with company policies and state cannabis regulations.

Responsibilities include coordinating recruitment, onboarding, training compliance, background checks, audits, and document drafting for regulators, while ensuring confidentiality of employee records and information.

Qualifications

• High school diploma or equivalent.
• 1–3 years administrative experience preferred.
• Strong organizational skills and attention to detail.
• Effective communication and interpersonal skills.
• Proficiency with Microsoft Office Suite.
• Ability to handle sensitive and confidential information.

Responsibilities

• Assist in the coordination of recruitment efforts, including posting job openings, scheduling interviews, and communicating with candidates.
• Collaborate with hiring managers to ensure a smooth and efficient recruitment process.
• Facilitate new employee onboarding, ensuring a positive and informative experience.
• Coordinate orientation sessions, process new hire paperwork, and assist in creating a welcoming onboarding environment.
• Ensure ongoing compliance with annual trainings, record-keeping requirements and data confidentiality.
• Maintain background screening and state badging renewal process.
• Perform weekly, monthly, and annual audits to ensure key supplies are available and maintained.
• Draft correspondence and documents for regulatory bodies including but not limited to state cannabis regulators and OSHA.
• Assist with purchasing and receiving to ensure maintenance of items critical to general operations.
• Contribute to employee engagement initiatives, including coordinating team-building activities and recognition programs.
• Gather feedback and assist in implementing initiatives to enhance the employee experience.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office

Education

High school degree or equivalent

Tools

Microsoft Office Suite

Job description

About the Position

Full job description The Operations Admin at J Brothers Investments LLC will support the administrative needs of the Uxbridge Grow Facility. This position requires a candidate who is passionate about fostering a positive workplace culture and maintaining compliance with company policies and state cannabis regulations. The successful candidate will have strong organizational skills, effective communication abilities, and a commitment to confidentiality and integrity in managing employee records and information.

Job Responsibilities

• Assist in the coordination of recruitment efforts, including posting job openings, scheduling interviews, and communicating with candidates.
• Collaborate with hiring managers to ensure a smooth and efficient recruitment process.
• Facilitate new employee onboarding, ensuring a positive and informative experience.
• Coordinate orientation sessions, process new hire paperwork, and assist in creating a welcoming onboarding environment.
• Ensure ongoing compliance with annual trainings, record-keeping requirements and data confidentiality.
• Maintain background screening and state badging renewal process.
• Perform weekly, monthly, and annual audits to ensure key supplies are available and maintained.
• Draft correspondence and documents for regulatory bodies including but not limited to state cannabis regulators and OSHA.
• Assist with purchasing and receiving to ensure maintenance of items critical to general operations.
• Contribute to employee engagement initiatives, including coordinating team-building activities and recognition programs.
• Gather feedback and assist in implementing initiatives to enhance the employee experience.

Education & Qualifications

• High school degree or equivalent.
• 1-3 years administrative experience preferred.
• Strong organizational skills with excellent attention to detail.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Ability to handle sensitive and confidential information with discretion.