Administrative Assistant - Ochsner Baptist - Medsurg

ochsner; New Orleans (LA); On-site; USD 40,000 - 56,000; Full time

Job summary

Ochsner seeks an experienced administrative professional to provide general department support, coordinate meetings and travel, and manage projects for the department. The role requires strong communication and organizational skills, and the ability to interact with physicians and senior staff.

The position emphasizes compliance with applicable laws and standards, with a focus on accuracy in communications and calendar management across multiple facilities.

Qualifications

• Knowledge of business correspondence and professional communication.
• Proficiency with computers, software, and web-based applications.
• Strong organizational and time management abilities.

Responsibilities

• Provides general administrative support for the department.
• Establishes and maintains good rapport with vendors, coworkers, and physicians.
• Schedules and coordinates meetings and travel.
• Manages special projects for the department.
• Types and composes routine correspondence accurately and promptly.
• Develops and manages the department's detailed service assignment schedule for staff physicians.

Skills

Verbal communication

Written communication

Time management

Office coordination

Education

High school diploma or equivalent

Job description

Exceptional care starts with exceptional people.

For us, this is more than a job- it's a calling. It's waking up each day, looking for ways to make a difference with a compassionate, inclusive and talented team. Ochsner empowers you to discover your passion, reach your potential, and Pursue Your Purpose. Exceptional care starts with exceptional people and teams. Together we are leading the way.

This job performs a variety of clerical tasks such as typing, filing, sorting, photocopying, composing correspondence, maintaining calendars, booking travel, submitting expense reports, creating documents such as memos, coordinating projects, handling meeting arrangements, typing minutes from meetings, handling customer relations, and ordering supplies. Acts as the point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person/group. Manages projects, organizes events such as lunches, tracks all physician vacation and meeting requests, and processes all physician reimbursements. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company's discretion.

Education

Required - High school diploma or equivalent.

Work Experience

Required - 5 years of relevant experience.
Preferred - Related transaction processing experience in a healthcare setting.

Knowledge Skills and Abilities (KSAs)

Knowledge of business management principles including operations, finance, audit, personnel, and resource management.

Proficiency in using computers, software, and web-based applications.

Effective verbal and written communication skills and ability to present information clearly and professionally to varying levels of individuals throughout the patient care process.

Strong organizational skills and time management skills.

Ability to travel throughout and between facilities.

Job Duties

Provides general administrative support for the department and/or specific managers/directors within the department.

Establishes and maintains good rapport and cooperative working relationships with representatives/vendors from external companies, co-workers, personnel from other departments, senior management personnel and physicians throughout the facility.

Schedules and coordinates meetings and travel.

Manages special projects for the department.

Types and composes routine correspondence accurately, timely, and in the appropriate format.

Develops and manages the department's detailed service assignment schedule for staff physicians.

Performs other related duties as required.

The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.

This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.

The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Physical and Environmental Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Medium Work - Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg con