Administrative Assistant (OA/CTS) (63470)

Adams and Associates; Edinburgh (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Adams and Associates oversees the Atterbury Job Corps Center in Edinburgh, IN, seeking an Administrative Assistant to keep the office running smoothly and deadlines met. You will manage correspondence, track deliverables, and maintain records across multiple systems, including confidential data handling.

You will draft communications, coordinate travel, scheduling, and meetings, and support various departments while upholding professional standards in a busy center environment.

Qualifications

• High School diploma or equivalent is required.
• Degree or certification from an accredited program is preferred.
• Three years of secretarial or administrative support experience is required.
• Computer literacy and proficiency in Microsoft Office Suite are required.

Responsibilities

• Support the department with correspondence, information requests, reports, and day-to-day clerical work.
• Own the deliverables by tracking contracts, requests, and reports and drafting/ proofreading correspondence.
• Master the systems across Job Corps and company platforms (CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude).
• Tell the Center's story by compiling the weekly newsletter and distributing meeting minutes.
• Protect data by keeping records accurate and confidential with zero manipulation.
• Model the standard by living the Career Success Standards and treating students with respect.
• Plus other duties as assigned, including occasional coverage in other departments.

Skills

Secretarial experience

Education

High School diploma or equivalent

Degree or certification preferred

Tools

Microsoft Office Suite

Job description

Administrative Assistant Atterbury Job Corps Center Edinburgh, IN Full-time

The person who keeps things moving Every department needs someone who can juggle a dozen moving pieces without dropping one - the person who has the report ready before it's due, knows exactly which system to check, and makes the office run like it's easy. That's this job. You'll be the administrative backbone for your department, keeping communication sharp, records accurate, and deadlines met.

What you do

• Support the department. Handle correspondence, information requests, statistical reports, and the day-to-day clerical work that keeps things on track - mail, scheduling, visitors, conference calls, travel arrangements.
• Own the deliverables. Track every contract deliverable, request, and report so nothing slips past its deadline. Draft and proof correspondence that represents the Center well to Corporate, DOL, and outside partners.
• Master the systems. Work fluently across Job Corps and company platforms (CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude) and stay current on PRH, JC Program Instructions, and directives.
• Tell the Center's story. Pull together the weekly newsletter - chasing down articles and highlights from staff - and turn meeting notes into clean, distributed minutes.
• Protect the data. Keep every record accurate and confidential, with zero manipulation, zero shortcuts.
• Model the standard. Live the Career Success Standards and treat every student with respect and accountability.
• Plus other duties as assigned, including occasional coverage in other departments at the direction of the Center Director, Center Duty Officer, or Shift Manager.

What you need

• High school diploma or equivalent required
• Degree or certification from an accredited program preferred
• Three years of secretarial or administrative support experience
• Computer literacy and proficiency in Microsoft Office Suite

Qualifications High School diploma or equivalent required. Degree or certification from an accredited or relevant certified training program or school preferred. A minimum of three years secretarial or administrative support experience is required. Computer literacy and proficiency in Microsoft Office Suite of applications is required.

Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.