Administrative Assistant- Nutrition & Senior

Mountain Empire Older Citizens Inc; Big Stone Gap (VA); On-site; USD 36,000 - 39,000; Full time

Job summary

Mountain Empire Older Citizens Inc. in Big Stone Gap, VA, is seeking a Full Time Clerical position to provide administrative support for the daily operation and management of Nutrition Program Services and the Senior Community Services Employment Program.

The role includes general office duties, data entry, document preparation, client file maintenance, reporting, scheduling, billing and event coordination to support programs and participants in a community-focused organization.

Responsibilities

• General office duties, to include: keyboarding, filing, copying, mailing, answering department phone calls, taking messages and receiving visitors to the office.
• Preparation and disposition of Nutrition Program and SCSEP correspondence, reports, records, forms and other documents.
• Maintenance of Nutrition client files, to include: enrollment, correspondence, and updating action taken notes.
• Maintenance of SCSEP files to include: enrollment, annual re-certifications, timesheets and exits. Responsible for entering all required data into SCSEP database to keep participants' records updated. Occasional on-site visits to Host Agencies required for re-certifications and/or updates, as needed.
• Assist Program Director with required service unit reporting, to include: preparation and disposition of reporting forms, collection of reporting information and data entry.
• Collect, count and receipt Nutrition Program contributions and submit to the business office for deposit.
• Oversee transportation scheduling for Home Delivered Meals routes and other Nutrition Program functions in cooperation with the Transit Department.
• Oversee the meals "Fee for Service" program, to include: client agreements, billing, collecting and receipting fees, reporting and maintaining records.
• Visit WIN Centers and attend training events as requested. Assist with planning and coordinating special events for the Nutrition and SCSEP Program. Represent the Nutrition & Senior Employment Program Director at meetings or special events as requested.
• Participant in Agency fundraising and public relations activities.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Big Stone Gap, VA, US

Salary Range: $35,600.00 To $39,160.00 Annually

POSITION SUMMARY:

This position provides administrative support for the daily operation and management of Nutrition Program Services and the Senior Community Services Employment Program.

DUTIES AND RESPONSIBILITIES INCLUDE:

• General office duties, to include: keyboarding, filing, copying, mailing, answering department phone calls, taking messages and receiving visitors to the office.
• Preparation and disposition of Nutrition Program and SCSEP correspondence, reports, records, forms and other documents.
• Maintenance of Nutrition client files, to include: enrollment, correspondence, and updating action taken notes.
• Maintenance of SCSEP files to include: enrollment, annual re-certifications, timesheets and exits. Responsible for entering all required data into SCSEP database to keep participants' records updated. Occasional on-site visits to Host Agencies required for re-certifications and/or updates, as needed.
• Assist Program Director with required service unit reporting, to include: preparation and disposition of reporting forms, collection of reporting information and data entry.
• Collect, count and receipt Nutrition Program contributions and submit to the business office for deposit.
• Oversee transportation scheduling for Home Delivered Meals routes and other Nutrition Program functions in cooperation with the Transit Department.
• Oversee the meals "Fee for Service" program, to include: client agreements, billing, collecting and receipting fees, reporting and maintaining records.
• Visit WIN Centers and attend training events as requested. Assist with planning and coordinating special events for the Nutrition and SCSEP Program. Represent the Nutrition & Senior Employment Program Director at meetings or special events as requested.
• Participant in Agency fundraising and public relations activities.