Nutrition Program Assistant

Central Mississippi Planning And Development District, Inc.; Pearl (MS); On-site; USD 17,000 - 22,000; Part time

Job summary

Central Mississippi Planning And Development District, Inc. is seeking a part-time Nutrition Program Assistant to support service coordination, participant intake, and nutrition education activities.

You'll work with staff, volunteers, subcontractors, vendors, and clients to ensure efficient delivery of nutrition services, maintaining records, reports, and compliance with program guidelines. This role offers up to 20 hours per week with potential variability based on Aging Department needs;

Qualifications

• High school diploma or equivalent required; additional education in human services, nutrition, or related field preferred.
• At least 1 year of administrative support, customer service, or community-program experience preferred.
• Experience with older adults, volunteers, vendors, or community-based programs is preferred.

Responsibilities

• Assist with day-to-day coordination of congregate and home-delivered nutrition services, including schedules, meal counts, participant communications, and follow-up.
• Complete participant intake and enrollment activities; verify information, explain services, and route referrals.
• Maintain accurate participant files and program documentation in paper and electronic systems.
• Enter, review, and reconcile program data; identify missing information and coordinate corrections.
• Support vendor and subcontractor coordination by maintaining contact info and schedules.

Skills

Organizational skills

Communication skills

Record-keeping

Customer service

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

This position will be responsible for assisting with the nutrition program service coordination, participant intake, nutrition education activities, record-keeping, and compliance with program guidelines. The assistant works closely with staff, volunteers, subcontractors, vendor, and clients to ensure efficient delivery of nutrition-related services. This position is part-time with an expected work load of 20 hours a week maximum. No hours are guaranteed, and hours may lower depending on the needs of the Aging Department.

Essential Duties and Responsibilities

• Assist with day-to-day coordination of congregate and home-delivered nutrition services, including schedules, meal counts, participant communications, and service follow-up.
• Complete participant intake and enrollment activities; gather required information, verify documentation, explain program services, and route referrals or concerns to appropriate staff.
• Maintain accurate participant files, service records, meal counts, waiting lists, attendance records, and other required program documentation in paper and electronic systems.
• Enter, review, and reconcile program data in a timely manner; identify missing or inconsistent information and coordinate corrections with appropriate staff or service providers.
• Support vendor and subcontractor coordination by maintaining current contact information, confirming schedules, collecting required documentation, and assisting with performance follow-up.
• Prepare routine reports, correspondence, forms, and summaries for program monitoring, billing support, audits, and management review.
• Follow applicable federal, state, and local program requirements; agency policies; food safety practices; confidentiality standards; and record-retention procedures.
• Assist with outreach, community events, volunteer coordination, training logistics, and other activities that promote access to nutrition services.
• Provide courteous, person-centered customer service and respond to questions within the scope of the position, referring complex matters to the appropriate staff member.
• Maintain the confidentiality and security of participant information and use agency systems, equipment, and resources appropriately.
• Perform other related duties as assigned to support program operations and organizational needs.

Minimum Qualifications

• High school diploma or equivalent required; additional education or training in human services, nutrition, public health, social services, business administration, or a related field is preferred.
• At least one year of administrative support, customer service, social services, food service, or community-program experience preferred.
• Experience working with older adults, individuals with disabilities, caregivers, volunteers, vendors, or community-based service programs is preferred.
• A valid driver's license and access to reliable transportation may be required when travel is necessary to perform assigned duties.

Knowledge Skills and Abilities

• Ability to organize multiple tasks, meet deadlines, follow detailed procedures, and maintain accurate records.
• Strong interpersonal, telephone, and written communication skills, including the ability to work respectfully with people from varied backgrounds and circumstances.
• Proficiency with standard office technology, including email, word processing, spreadsheets, data-entry systems, and office equipment.
• Ability to perform basic calculations, review information for accuracy, and prepare routine reports.
• Ability to understand and apply program policies, eligibility requirements, confidentiality rules, and documentation standards.
• Sound judgment and the ability to recognize concerns that require prompt referral or supervisory guidance.
• Ability to work independently and collaboratively in a service-oriented environment.