Administrative Assistant - Nihonmachi Terrace

The John Stewart Company; San Francisco (CA); On-site; USD 125,000 - 150,000; Part time

Job summary

The John Stewart Company seeks an Administrative Assistant for Nihonmachi Terrace. The role involves supporting facility operations, performing administrative tasks, and interacting with residents. Ideal candidates will have strong organizational skills, proficiency in Microsoft Office, and at least two years of relevant experience.

Benefits

Medical, dental and vision care

Vacation leave of up to ten days per year

Up to 72 hours of sick time per year

Flexible Spending Accounts for Health Care and Dependent Care

Company paid Life AD&D Long Term Disability

Free, confidential counseling through Employee Assistance Program

Commuter benefit program

Discounts for AT&T and ClassPass

$50 annual Wellness Reimbursement

Matching 401(K) Retirement Savings Plan of up to 2% of compensation

Qualifications

• Minimum 2 years of administrative assistance experience.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to read, write, and communicate effectively in English.

Responsibilities

• Assist with overall operation of the facility under the Property Manager.
• Conduct interviews for annual re-certification and maintain tracking logs.
• Perform basic administrative duties like filing, copying, and answering phones.

Skills

Communication

Organization

Data Entry

Proficiency in Microsoft Office

Job description

Administrative Assistant - Nihonmachi Terrace

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COMPANY SUMMARY

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.

COMPANY SUMMARY

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.

SUMMARY OF THE POSITION

Under the direction of the Property Manager, the Administrative Assistant is responsible for assisting with the overall operation of the facility. They must relate well to people, have demonstrated sensitivity to and interest in the targeted clientele and exercise good judgment when interacting with residents, clients and staff.

• Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.
• Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.
• Receive and prepare work orders and work order history files.
• Utilize Boston Post our property management software or relevant waiting list programs.
• Create and update spreadsheets, fliers, reports and other documents as requested.
• Manage schedules such as set up appointments and reminders.
• Complete data entry and projects in a timely and accurate manner.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to read, write and excellent communicate skills in English.
• A minimum of 2 years of administrative assistance experience.
• Professional demeanor with the ability to adapt to last-minute changes.
• Highly organized with the ability to prioritize to meet deadlines.
  
  
  

Pay Range $22.00/Hr. - $23.00/Hr.

Benefits for Employees who work 30+ hours/week -

• Medical, dental and vision care; preventative medical care paid at 100%.
• Vacation leave of up to ten days per year in the first year.
• Up to 72 hours of sick time per year.
• Flexible Spending Accounts for Health Care and Dependent Care.
• Company paid Life AD&D Long Term Disability.
• Free, confidential counseling through our Employee Assistance Program.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• $50 annual Wellness Reimbursement.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).
  
  
  

Benefits for Employees who work less than 30 hours/week -

• Free, confidential counseling through our Employee Assistance Program.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• $50 annual Wellness Reimbursement.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week)
• Up to 72 hours of sick time per year.
  
  
  

The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.

The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.

Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California. The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information. Therefore, we have posted the Company’s “Notice At Collection For California Applicants” here. Please review this Notice at your convenience.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

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