Administrative Assistant - Nihonmachi Terrace

The John Stewart Company; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

An established industry player in affordable housing seeks an Administrative Assistant to support facility operations. In this role, you will handle various administrative tasks, including filing, scheduling, and data entry, while interacting with residents and clients. The ideal candidate will have a professional demeanor, excellent communication skills, and a knack for organization. Join a team dedicated to enriching lives and providing high-quality service in a collaborative environment where your contributions will make a real difference. If you're looking for a fulfilling role in a supportive atmosphere, this opportunity is perfect for you.

Benefits

Medical, dental, and vision care

Vacation leave

Sick time

Flexible Spending Accounts

Company paid Life AD&D

Employee Assistance Program

Commuter benefit program

Discounts for AT&T

Wellness Reimbursement

Matching 401(K) Retirement Plan

Qualifications

• Minimum of 2 years of administrative assistance experience required.
• Proficient in Microsoft Office Suite with strong communication skills.

Responsibilities

• Perform basic administrative duties like filing, copying, and answering phones.
• Conduct interviews for annual re-certification and maintain tenant logs.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Communication Skills

Organizational Skills

Education

High School Diploma

Administrative Assistance Experience

Tools

Boston Post

Job description

Overview

COMPANY SUMMARY:

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.

SUMMARY OF THE POSITION:

Under the direction of the Property Manager, the Administrative Assistant is responsible for assisting with the overall operation of the facility. They must relate well to people, have demonstrated sensitivity to and interest in the targeted clientele and exercise good judgment when interacting with residents, clients and staff.

Responsibilities

• Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.
• Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.
• Receive and prepare work orders and work order history files.
• Utilize Boston Post our property management software or relevant waiting list programs.
• Create and update spreadsheets, fliers, reports and other documents as requested.
• Manage schedules such as set up appointments and reminders.
• Complete data entry and projects in a timely and accurate manner.

Qualifications

• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to read, write and excellent communicate skills in English.
• A minimum of 2 years of administrative assistance experience.
• Professional demeanor with the ability to adapt to last-minute changes.
• Highly organized with the ability to prioritize to meet deadlines.

Pay Range: $22.00/Hr. - $23.00/Hr.

Benefits-at-a-glance

Benefits for Employees who work 30+ hours/week -

• Medical, dental and vision care; preventative medical care paid at 100%.
• Vacation leave of up to ten days per year in the first year.
• Up to 72 hours of sick time per year.
• Flexible Spending Accounts for Health Care and Dependent Care.
• Company paid Life AD&D Long Term Disability.
• Free, confidential counseling through our Employee Assistance Program.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• $50 annual Wellness Reimbursement.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).

Benefits for Employees who work less than 30 hours/week -

• Free, confidential counseling through our Employee Assistance Program.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• $50 annual Wellness Reimbursement.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).
• Up to 72 hours of sick time per year.

Equal Opportunity Employer

The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.