Administrative Assistant (NASA Ames)

Chugach Government Solutions, LLC; California (MO); On-site; USD 58,000 - 80,000; Full time

Job summary

Chugach Government Solutions, LLC (CGS) is seeking an Administrative Assistant to provide direct administrative support to the Project Manager and Task Order Manager for IDIQ repair, replacement, and construction task orders on site in Moffett Field, California. The role requires at least 3 years supporting senior leadership, strong MS Office skills, and U.S.

citizenship. The position offers a competitive pay rate of $50.01 per hour and opportunities for professional growth.

Qualifications

• High school diploma or GED required.
• 3+ years supporting senior leadership/management.
• U.S. Citizenship and valid driver's license required; ability to lift 50 lbs.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational, communication and diplomatic skills.

Responsibilities

• Serves as liaison between the Task Order Manager, Project Manager, staff, subcontractors, and Government CORs.
• Provides admin support for TO development, proposals, cost documentation, schedules, deliverables, and change requests.
• Prepares agendas, minutes, and materials for meetings on TO planning and status reviews.
• Maintains contract records, including purchasing, correspondence, milestones, subcontractor docs, and reporting files.
• Coordinates communications across Facilities, Operations, Procurement, and Finance to support contract execution.
• Assists with reports, summaries, status updates, and government responses.
• Supports Call Center by routing emergency government requests related to TO and project activities.
• Maintains calendars, schedules site visits, and organizes daily workflow for managers.

Skills

Communication skills

Time management

Attention to detail

Interpersonal skills

Professional discretion

Education

High school diploma or GED

Tools

Microsoft Office

Job description

About Us

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture. The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields – each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences – then Chugach Government Solutions may be the right fit for you!

Position Location

This position is located on site in Moffett Field, California.

Job Overview

The Administrative Assistant provides direct administrative and organizational support to the Project Manager and Task Order Manager responsible for executing Government-issued IDIQ repair, replacement, and construction task orders. The Assistant ensures smooth daily contract operations by coordinating communications, maintaining documentation, and supporting all activities required for compliant and timely task order execution. The role requires close collaboration with management, subcontractors, and Government personnel, and supports both leaders in fulfilling reporting, scheduling, and operational requirements.

Pay Rate

$50.01/ hour

Responsibilities

Essential Job Duties:

• Serves as an administrative liaison between the Task Order Manager, Project Manager, internal staff, subcontractors, and Government CORs, ensuring timely communication and coordination for all contract activities.
• Provides administrative support related to Task Order development, proposals, cost documentation, schedules, deliverables, and change requests.
• Prepares agendas, minutes, and materials for meetings involving task order planning, customer coordination, site visits, and project status reviews.
• Maintains contract-related records, including purchasing transactions, correspondence, milestone tracking, subcontractor documentation, and reporting files required by both the Task Order Manager and Project Manager.
• Coordinates communications across departments—Facilities, Operations, Procurement, Business/Finance—to support contract execution and ensure alignment with project timelines and requirements.
• Assists with preparation of reports, summaries, status updates, and responses required by Government representatives or internal leadership.
• Supports the Call Center by routing emergency and urgent Government requests related to task order and project activities.
• Maintains calendars, schedules meetings, arranges site visit logistics, and organizes daily operational workflow for both the Task Order Manager and Project Manager.

Job Requirements

Mandatory:

• High school graduate or equivalent GED.
• Demonstrate at least 3 years experience successfully supporting senior leadership/management.
• Demonstrate a strong history of reliability, responsibility, and skills to perform the essential duties and job functions.
• At least one (1) year of experience maintaining confidential information and generating correspondence, reports and records.
• Ability to operate all office equipment including but not limited to: telephones, copy machines, fax machines, printers, and computers.
• Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
• High attention to detail and demonstrated excellence in diplomatic, organizational, time management, critical thinking and interpersonal skills.
• Proficient in Microsoft office applications (Word, Excel, Outlook).
• Mature judgment and ability to work with minimal supervision.
• U.S. Citizenship.
• Valid state driver’s license.
• Ability to lift 50 pounds.

Disclosures

Chugach Government Solutions is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.

Chugach will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email [e-mail].

Chugach Government Solutions supports pay transparency and is committed to equitable and competitive compensation practices. Compensation for this role will be determined based on factors including job responsibilities, experience, skills, internal equity, geographic location, and applicable contract requirements. Where required by law, compensation ranges will be provided to candidates during the hiring process.

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