Administrative Assistant-MIND Center

University of Mississippi Medical Center; Jackson (MS); Presencial; USD 30 000 - 45 000; Tempo integral

Resumo da oferta

The Administrative Assistant at the MIND Center-Operations within the University of Mississippi Medical Center provides comprehensive administrative support, managing daily office operations, coordinating schedules, and handling communications to ensure efficient department functioning.

Requirements include an associate or bachelor’s degree (or HS diploma) with two years of customer service or administrative experience, strong Microsoft Office skills, and the ability to multitask and handle

Qualificações

• Degree (Associate or Bachelor) or High School Diploma/GED.
• Two years of customer service or administrative support experience.

Responsabilidades

• Office management: maintain supplies, inventory, and professional environment.
• Scheduling: coordinate appointments, meetings, and conferences for staff and faculty.
• Communication: handle emails, phone calls, mail; serve as point of contact for stakeholders.
• Documentation: prepare, edit, and distribute documents, reports and presentations; maintain records.
• Event coordination: assist in planning departmental events and seminars.
• Financial support: process invoices, expense reports, and purchase orders; assist with budget tracking.
• Data management: maintain databases and generate reports as needed.
• Support services: assist faculty, staff, and students and help with special projects.

Conhecimentos

Microsoft Office Suite

Organizational skills

Written and verbal communication

Discretion with confidential info

Multitasking

Medical terminology familiarity

Formação académica

Degree (Associate/Bachelor) or HS Diploma/GED

Ferramentas

Word

Excel

PowerPoint

Outlook

Descrição da oferta de emprego

Job Requisition ID: R00054376

Job Category: Clerical and Customer Service

Organization: MIND Center-Operations

Location/s: Main Campus Jackson

Job Title: Administrative Assistant-MIND Center

Job Summary

The Administrative Assistant will provide comprehensive administrative support in the assigned department. This role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the efficient functioning of the department.

Education and Experience Required

Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience.

Certifications, Licenses or Registration Required

N/A

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Detail-oriented and able to multitask effectively.
• Familiarity with basic medical terminology and academic processes.

Responsibilities

• Office Management: Maintain office supplies, manage inventory, and ensure the office environment is organized and professional.
• Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail. Serve as a point of contact for internal and external stakeholders.
• Documentation: Prepare, edit, and distribute documents, reports and presentations. Maintain accurate records and files.
• Event Coordination: Assist in planning and organizing departmental events, seminars, and workshops.
• Financial Support: Process invoices, expense reports, and purchase orders. Assist with budget tracking and financial reporting.
• Data Management: Maintain databases and ensure data integrity. Generate reports as needed.
• Support Services: Provide administrative support to faculty, staff, and students. Assist with special projects and other duties as assigned.

The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 25 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.

Time Type: Full time FLSA Designation/Job Exempt: No Pay Class: Hourly FTE %: 100 Work Shift: Day

Benefits Eligibility: Grant Funded: No

Job Posting Date: 10/7/2026

Job Closing Date (open until filled if no date specified): 10/12/2026

The University of Mississippi Medical Center is committed to educating the next generation of health professionals, discovering new cures and treatments and providing the highest quality health care. We foster environments that support respect, compassion and belonging for all faculty, staff and students as well as patients and visitors. Our employment, academic, research and clinical care practices reflect these commitments.

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