Administrative Assistant Middle School

Anchorage School District; Anchorage (AK); On-site; USD 46,000 - 48,000; Full time

Job summary

The Anchorage School District seeks a Middle School Administrative Assistant to provide essential clerical and administrative support for a busy middle school. The role includes a retirement association with PERS, and the position is full-time at 1.0 FTE with a defined salary band.

The successful candidate will have a high school diploma or GED, 3 years of clerical experience, strong communication skills, and the ability to handle confidential information professionally within a school

Qualifications

• High school diploma or equivalent or current GED enrollment.
• Three years of clerical experience; educational substitute considered.
• Excellent communication and customer service skills.
• Ability to maintain professionalism with staff, parents, students, and public.
• Ability to handle confidential information with discretion.

Responsibilities

• Perform a variety of secretarial duties and keep records for the principal, staff, and district.
• Receive and greet office visitors and maintain good public relations.
• Assist students/parents in relating to school programs and staff.
• Schedule appointments and prepare and file documents.
• Maintain confidential and general files and distribute mail.
• Assist teachers with class materials preparation and provide first aid as needed.

Skills

Clerical exp

Communication

Confidentiality

Customer service

Education

High school diploma or equivalent

GED program enrollment preferred

Tools

Office software (MS Office)

Mac & Windows familiarity

Q, EmpCenter, Absence Mgmt

Job description

• Position Type: Clerical Support/ Administrative Assistant Middle School
• Date Posted: 8/4/2026

Bargaining Unit: TOTEM
Work Year: 11 months
Work Day: 8.0 hours per day
FTE: Full time, 1.0 FTE
Salary: T-13, $22.29 to $23.30 per hour, DOE

Job Summary

The Middle School Administrative Assistant provides the primary clerical and administrative support in a middle school. The position has a retirement association with the Public Employees' Retirement System (PERS).

Job Requirements

The following are required:

• A high school diploma or equivalent, or current enrollment in a GED program.
• Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.
• Excellent communication and customer service skills.
• Ability to establish and maintain a professional relationship with staff, parents, students, administrators, and the public.
• Ability to maintain confidentiality and inspire confidence and cooperation of staff, parents, students, administrators, and the public.

The following are preferred:

• Knowledge of first-aid.
• Knowledge of office practices, procedures, office machines, and filing systems.
• Ability to operate common office equipment and be proficient in computer use, both Macintosh and Windows, with experience in a variety of programs and applications including word processing, databases, and spreadsheets.
• Ability to type accurately at an acceptable rate of speed.
• Knowledge of ASD computer systems such as Q, EmpCenter, Business Plus, or Absence Management.
• Ability to perform clerical work with independent judgment, speed, and accuracy, including financial and statistical reports, rules, regulations, policies, and procedures.
• Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.

Essential Job Functions

• Performs a variety of secretarial duties, particularly in the areas of record keeping and communications between the principal, teachers, students, parents, and the Anchorage School District as they relate to the school.
• Receives office visitors.
• Maintains good public relations.
• Assists individual students or parents in relating to the school program and its staff.
• Makes and keeps records of appointments and conferences.
• Types a variety of documents from rough draft, instructions, or dictation equipment.
• Maintains general and confidential files.
• Opens, sorts, and distributes mail.
• Arranges and provides orientation for substitute staff as needed.
• May distribute paychecks to all building employees.
• Orders, receives, stores and distributes supplies, equipment, and forms.
• Administers petty cash fund and performs other minor bookkeeping functions.
• Assists teachers in preparation of class material.
• May administer first aid care as needed.

Physical /Mental Demands

The physical demands of this job require frequent standing, walking, sitting, speaking and hearing. Specific visual abilities are also required. The employee is regularly required to reach with his/her hands and arms and occasionally lift items weighing less than 40 lbs. Additionally, the employee must be able to understand vague and implicit instructions, be able to readily recall facts and details, handle conflict and make effective decisions under pressure. The employee must have the ability to effectively manage the stress of working with students, parents, and other employees representing diverse cultures, personalities, and work styles in a dynamic work environment.

The Anchorage School District is committed to providing reasonable accommodations, according to applicable state and federal laws, to all individuals with a qualified physical or mental disability.

Work Environment

Work is performed in a professional environment with a wide variety of individuals having differing functions, personalities and abilities, including working with diverse groups of people in a variety of different settings.

While performing the duties of this job the employee may be regularly exposed to a video display. The employee may be exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

Additional Job Information

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and to perform any other job related duties as requested by any person authorized to give instructions or assignments.

Anchorage School District (ASD) employees must possess the ability to read and write in English. This also includes the ability to communicate in English with school staff, co-workers, and the public; as well as have the ability to comprehend and carry out oral and written directions and understand and follow English instructions and written documents.

Offers of employment are contingent upon completion of a satisfactory criminal background check. For certificated positions, this is in addition to the background check conducted through the certification process with the Alaska State Department of Education and Early Development (DEED).

This position may be required to work in ASD facilities on the military installations (JBER). Please visit the government REAL ID website for additional information.

The Anchorage School District is an equal employment opportunity employer.