Administrative Assistant Middle School

Anchorage-School-District; Anchorage (AK); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

PERS retirement

Job summary

The Anchorage School District is seeking an Administrative Assistant at the middle school level to provide primary clerical and administrative support. This 11-month, full-time role includes duties across records, communications, scheduling, and basic bookkeeping.

The position offers retirement through PERS and a structured workday. Required are a high school diploma or GED, three years of clerical experience, and strong communication and confidentiality skills.

Qualifications

• High school diploma or equivalent or current GED enrollment.
• Three years of clerical experience; equivalent education may count.
• Excellent communication and customer service skills.
• Ability to maintain professional relationships with staff, parents, students, administrators and the public.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Performs secretarial duties related to records and communications among principal, teachers, students, parents and ASD.
• Receives office visitors and maintains good public relations.
• Assists students or parents with school programs and staff.
• Manages appointments and conferences; drafts documents from dictation or rough draft.
• Maintains confidential files and distributes mail.
• May arrange substitute staff orientation and distribute paychecks.
• Orders, receives, stores and distributes supplies and forms; handles petty cash.
• Assists teachers with class materials and may administer first aid.

Skills

Clerical experience

Communication skills

Customer service

Professional relationships

Confidentiality

Mac/Windows proficiency

Education

High school diploma or equivalent

Tools

Q system

EmpCenter

Business Plus

Absence Management

Job description

Administrative Assistant Middle School JobID: 23868

• Position Type: Clerical Support/ Administrative Assistant Middle School
• Date Posted: 8/4/2026

Bargaining Unit: TOTEM

Work Year: 11 months

Work Day: 8.0 hours per day

FTE: Full time, 1.0 FTE

Salary: T-13, $22.29 to $23.30 per hour, DOE

Job Summary

The Middle School Administrative Assistant provides the primary clerical and administrative support in a middle school. The position has a retirement association with the Public Employees' Retirement System (PERS).

Job Requirements

The following are required:

• A high school diploma or equivalent, or current enrollment in a GED program.
• Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.
• Excellent communication and customer service skills.
• Ability to establish and maintain a professional relationship with staff, parents, students, administrators, and the public.
• Ability to maintain confidentiality and inspire confidence and cooperation of staff, parents, students, administrators, and the public.

The following are preferred:

• Knowledge of first-aid.
• Knowledge of office practices, procedures, office machines, and filing systems.
• Ability to operate common office equipment and be proficient in computer use, both Macintosh and Windows, with experience in a variety of programs and applications including word processing, databases, and spreadsheets.
• Ability to type accurately at an acceptable rate of speed.
• Knowledge of ASD computer systems such as Q, EmpCenter, Business Plus, or Absence Management.
• Ability to perform clerical work with independent judgment, speed, and accuracy, including financial and statistical reports, rules, regulations, policies, and procedures.
• Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.

Essential Job Functions

• Performs a variety of secretarial duties, particularly in the areas of record keeping and communications between the principal, teachers, students, parents, and the Anchorage School District as they relate to the school.
• Receives office visitors.
• Maintains good public relations.
• Assists individual students or parents in relating to the school program and its staff.
• Makes and keeps records of appointments and conferences.
• Types a variety of documents from rough draft, instructions, or dictation equipment.
• Maintains general and confidential files.
• Opens, sorts, and distributes mail.
• Arranges and provides orientation for substitute staff as needed.
• May distribute paychecks to all building employees.
• Orders, receives, stores and distributes supplies, equipment, and forms.
• Administers petty cash fund and performs other minor bookkeeping functions.
• Assists teachers in preparation of class material.
• May administer first aid care as needed.

Physical / Mental Demands

The physical demands of this job require frequent standing, walking, sitting, speaking and hearing. Specific visual abilities are also required. The employee is regularly required to reach with his/her hands and arms and occasionally lift items weighing less than 40 lbs. Additionally, the employee must be able to understand vague and implicit instructions, be able to readily recall facts and details, handle conflict and make effective decisions under pressure. The employee must have the ability to effectively manage the stress of working with students, parents, and other employees representing diverse cultures, personalities, and work styles in a dynamic work environment.

The Anchorage School District is committed to providing reasonable accommodations, according to applicable state and federal laws, to all individuals with a qualified physical or mental disability.

Work Environment

Work is performed in a professional environment with a wide variety of individuals having differing functions, personalities and abilities, including working with diverse groups of people in a variety of different settings.

While performing the duties of this job the employee may be regularly exposed to a video display. The employee may be exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

Additional Job Information

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and to perform any other job related duties as requested by any person authorized to give instructions or assignments.

Anchorage School District (ASD) employees must possess the ability to read and write in English. This also includes the ability to communicate in English with school staff, co-workers, and the public; as well as have the ability to comprehend and carry out oral and written directions and understand and follow English instructions and written documents.

Offers of employment are contingent upon completion of a satisfactory criminal background check. For certificated positions, this is in addition to the background check conducted through the certification process with the Alaska State Department of Education and Early Development (DEED).

This position may be required to work in ASD facilities on the military installations (JBER). Please visit the government REAL ID website for additional information.

The Anchorage School District is an equal employment opportunity employer.