Administrative Assistant - MedStaff Services

OU Medical Center; Oklahoma City (OK); Sur place; USD 30 000 - 42 000; Plein temps

Avantages offerts par ce poste

PTO

401(k)

Medical and dental plans

Résumé du poste

OU Medical Center is seeking an Administrative Assistant for the MedStaff Services department in Oklahoma City. The role supports the Medical Staff/Credentialing area under general supervision, handling routine to complex clerical tasks and ensuring smooth day-to-day operations.

Responsibilities include preparing records, scheduling meetings, handling confidential information, training staff on office procedures, and maintaining accurate documents while providing receptionist duties and support

Qualifications

• Associate Degree required for Level 1 and you may progress to Level 2 with a Bachelor's degree.
• 0–3 years of Administrative Assistant experience required for Level 1; 3–5 years for Level 2.
• Basic knowledge of office procedures and equipment.
• Good written communication, interpersonal skills, and ability to handle confidential information.

Responsabilités

• Perform complex clerical functions in support of departmental staff.
• Prepare and maintain records, files, and documents including confidential information.
• Gather information and develop summaries as needed.
• Assist in documenting department budget and operational plans.
• Recommend changes to office procedures for efficiency.
• Review documents and forms for accuracy; schedule meetings and conferences.
• Greet visitors, route inquiries, and manage phone calls and appointments.
• Direct services such as maintenance, repairs, supplies, mail and files.
• Assist in training employees on office equipment and procedures.
• Maintain confidentiality of information.

Connaissances

Office procedures

Accounting basics

Written communication

Interpersonal skills

Computer skills

Confidential information handling

Typing/keyboard skills

Formation

Associate degree

Bachelor's degree

Outils

Microsoft Office

Spreadsheet software

Description du poste

Position Title:

Administrative Assistant - MedStaff Services

Department:

Medical Staff/Credentialing

Job Description:

New to OU Health? Ask your recruiter about our competitive wages and total rewards package!

These positions are available in levels 1 or 2 depending on experience, education, and licenses/certifications

General Description:

Under general supervision, responsible for administrative duties for a department keeping day-to-day business operations on track.

Essential Responsibilities:

• Performs various complex technical and clerical functions in support of departmental staff.
• Will prepare and maintain a variety of records, files and documents including information of a confidential nature.
• May gather information and develop summaries.
• May assist with documenting the development of the department budget and operational plans.
• May recommend changes to office procedures to improve the process and to provide better support.
• Reviews and proofs documents, records and forms for accuracy and completeness.
• Arranges and schedules a variety of meetings and conferences.
• Performs such receptionist duties such as greeting visitors, determining their needs and routing customers to proper area or person; arranging appointments and assisting with phone calls.
• May direct services such as maintenance, repair, supplies, mail and files.
• Assists in training employees on office equipment and procedures.
• Maintains confidentiality of information.
• Specific duties m
  as necessary.
• Performs other duties as assigned.

Minimum Qualifications (Level 1):

• Education: Associates Degree required.
• Experience: 0 - 3 years of Administrative Assistant experience required.
• License/Certification/Registration: None.

Minimum Qualifications (Level 2) :

• Education: Bachelor's degree required.
• Experience: 3-5 years of Administrative Assistant experience required.
• License(s)/Certification(s)/Registration(s) Required: N/A

Knowledge/Skills/Abilities:

• Basic knowledge of office procedures and equipment.
• Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages.
• Good basic written communication skills to include spelling, grammar and punctuation.
• Will need good interpersonal skills for interaction with employees, clients and customers.
• Basic computer skills with some spreadsheet knowledge.
• Ability to maintain and handle confidential information appropriately.
• Typing/keyboarding skills sufficient to meet the requirements of the position.

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OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.