Administrative Assistant, Media - Focus Features

Nbcuniversal3; California (MO); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

Employee discounts

Job summary

NBCUniversal is seeking an Administrative Assistant, Media to support the EVP, Media in Focus Features. You will help coordinate media campaigns across broadcast and digital channels, manage plans and budgets, and ensure timely trafficking and review workflows.

The role requires strong organizational skills, detail orientation, and effective communication. A hybrid schedule is in place with in-office presence required several days per week, plus comprehensive benefits.

Qualifications

• Bachelor's degree in media, marketing, business, finance, or communications or a related field preferred.
• Strong proficiency in Microsoft Office and Excel; familiarity with syndicated media research tools and media planning or reporting platforms.

Responsibilities

• Plan media campaigns across broadcast, digital, print, out of home, radio, and awards.
• Maintain media plan packets including budgets, calendars and flow charts.
• Coordinate deliverables with media partners and support workflows.
• Work with creative team to ensure plans are trafficked on schedule.
• Process work orders, coordinate with vendors and finance on billing and expenses.

Skills

Microsoft Office

Excel

Communication

Attention to detail

Education

Bachelor's degree in media/marketing/business/communications

Tools

Syndicated media research tools

Media planning/reporting platforms

Job description

The Administrative Assistant, Media role reports into the EVP, Media for Focus Features and supports the execution and coordination of all aspects of a media campaign. This role is integrated, and experience supporting both digital and broadcast media campaigns is preferred. This is a fast-paced, multi-faceted position that requires strong organization, attention to detail, adaptability, and communication skills.

Essential Responsibilities

• Planning: Assist media team members with various aspects of media buying and planning including - broadcast, digital, print, out of home, radio, and awards.
• Plan Packet Management: Maintain media plan packets including budgets, media calendars and flow charts.
• Promotions: Support Media team by coordinating deliverables, ensuring media partners receive required assets, and supporting internal review and approval workflows.
• Trafficking: Work closely with creative team to ensure media plans are accurately executed and trafficked according to schedule.
• Finance: Process work orders, coordinate with vendors and internal finance teams on billing and payment, and track and support departmental expenses.
• Miscellaneous: Provide administrative support as needed, including scheduling meetings with external vendors and supporting EVP travel arrangements.

Bachelor's degree in media, marketing, business, finance, or communications or a related field preferred.

Strong proficiency in Microsoft Office and Excel; familiarity with syndicated media research tools and media planning or reporting platforms.

Desired Characteristics

• Excellent written and verbal communication skills.
• Experience supporting media planning, buying, or campaign execution across multiple platforms.
• Proven relationship-building skills; strong problem‑solving ability; exceptional attention to detail; and the ability to manage competing priorities in a fast‑paced environment.

This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000 - $60,000

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].