Administrative Assistant - Management Consulting/Chicago

Plante & Moran, PLLC; Chicago (IL); Hybrid; USD 65,400,000 - 106,626,000; Full time

Benefits offered by this job

Health insurance

Flexible Time Off

401(k) plan

Travel expense reimbursement

Pension plan

Discretionary bonus

Job summary

Plante Moran seeks an experienced administrative professional to support partners and teams, in remote and on-site settings, delivering high-quality proposals, reports and presentations. You will coordinate meetings, travel, client invoicing, and train staff on key systems, ensuring confidential, professional service across the firm.

We expect 5+ years in admin roles within professional services, superb communication, and strong MS Office skills.

Qualifications

• HS Diploma or GED equivalent required.
• Higher level of education/college coursework preferred.
• 5+ years of experience in an administrative or executive administrative role, preferably in professional services.
• Superior verbal and written communication skills with a focus on client service and the ability to exercise independent judgment and initiative while maintaining high confidentiality.
• Solid technical proficiency including knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook).
• This is a non-exempt position, with hours that may exceed 40 per week.

Responsibilities

• Provide day-to-day support for multiple partners and their teams in remote and in-person formats.
• Assist with production of client or Firm deliverables such as proposals, presentations, reports and spreadsheets.
• Coordinate meetings and events including travel arrangements for partners and staff.
• Navigate reporting, create and review client invoices, using hours and expense detail in the Firm’s practice management system.
• Achieve proficient knowledge of operational systems like Workday, WYN, and LCvista to train staff.
• Support meetings/events logistics in conference rooms, including equipment, calls, meals, setup and cleanup.
• Assist with administrative projects.
• Maintain frequent communications with all levels of the organization.
• Support operational procedures for multiple practice areas within Management Consulting.
• Assist with Chicago office-level support needs.
• Contribute to compilation and maintenance of operational support documentation.

Skills

Verbal communication

Written communication

MS Office

Independent judgment

Education

HS Diploma or GED

Higher education coursework

Tools

Workday

WYN

LCvista

Job description

Count on us. Our \"we-care\" culture is more than just a motto; it's a promise. From day one, we prioritize your growth, well-being, and success. You can count on us to support your career journey and help you achieve your professional goals. Join us.

Your role.

Your work will include, but not be limited to:

• Provide day-to-day support for multiple partners and their respective teams in a remote and in-person format.
• Assist with the production of client or Firm deliverables such as proposals, presentations, reports and spreadsheets.
• Coordinate meetings and events including travel arrangements for partners and staff.
• Navigate reporting, create and review client invoices, utilizing hours and expense detail in Firm’s practice management system.
• Attain proficient level of operational knowledge in the Firm’s operational systems like Workday, WYN, and LCvista in order to be capable of training practice staff in appropriate use of system.
• Align and support arrangements for internal and external meetings/events in conference rooms (including needed equipment and/or conference and video calls, catered meals, set-up, clean-up, etc.).
• Assist with administrative projects.
• Responsible for frequent communications with all levels of the organization.
• Focused support with operational procedures related to multiple practice areas within Management Consulting.
• Assist with Chicago office-level support needs.
• Actively contribute to the compilation and maintenance of operational support documentation for designated practice area(s) and Management Consulting.

The qualifications.

• HS Diploma or GED equivalent required.
• Higher level of education/college coursework preferred.
• 5+ years of experience working in an administrative or executive administrative role, preferably in professional services.
• Superior verbal and written communication skills with a focus on client service and the ability to exercise independent judgment and initiative while maintaining high confidentiality.
• Solid technical proficiency including knowledge of MS Office applications (particularly Word, Excel, PowerPoint, and Outlook).
• This is a non-exempt position, so you may have to work hours that exceed the standard 40-hour work week.

What makes us different? On the surface, we’re one of the nation’s largest audit, tax, consulting, and wealth management firms. But dig a little deeper, and you’ll see what makes us different: we’re a relatively jerk-free firm (hey, nobody ‘s perfect) with a world-class culture, consistent recognition as one of Fortune Magazine’s “100 Best Companies to Work For,” and an endless array of opportunities.

At Plante Moran, diversity, equity and inclusion means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities.

Plante Moran enjoys a “Workplace for Your Day” model which, simply put, means we strive for flexibility and balance while staying true to our principally in-person model. We believe that face‑to‑face interactions are paramount for individual and collective development, but also encourage individuals to work with their supervisor and team to determine their optimal working environment each day.

Plante Moran is committed to a diverse workplace. We strive to create a culture where each person feels accepted and valued. We believe that each person’s ultimate potential begins with first acknowledging their inherent dignity. When we can recognize — and celebrate — our many human differences, we’re able to create a workplace where all staff feel a sense of belonging and an opportunity to succeed. This allows us to attract and retain the best talent, serve clients through diverse thinking, and better represent and support the various communities in which we live and work.

Plante Moran is an Equal Opportunity Employer. Plante Moran maintains a drug‑free workplace. Due to the high volume of interest in our positions, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States without sponsorship, with the exception of qualified candidates who are bilingual in either Japanese and English or Chinese and English. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Plante Moran.

The specific statements above are not intended to be all-inclusive. We are pleased to offer eligible staff a robust benefits package. Eligibility and contribution requirements for some of these benefits vary based on the number of hours staff work per week.

• Highlights include health, dental, vision, disability, and life insurance.
• In addition to this, eligible staff are able to take advantage of our Flexible Time Off and various pre‑determined holidays, as well as a 401(k) plan, flexible benefits plans, business‑related travel expense, lodging, and meal reimbursement for business‑related use.
• A pension plan is also available for eligible administrative and paraprofessional staff.
• A discretionary bonus plan is available for eligible staff.
• Plante Moran also offers some contingent staff positions the option to elect health insurance in addition to limited paid sick time.

The compensation range for this role in CO, IL, OH, and MA is: $22.82 - $37.21 #LI-MC1. This application window is a good‑faith estimate of the time that this posting will remain open. This deadline will be promptly updated if the deadline is extended.

Under Colorado’s Job Application Fairness Act, you have the right to redact, from any documents that you submit in connection with your application, information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Should you wish to exercise your right to redact such information, please redact it prior to submitting documentation.

Our founders often referred to our firm as \"a people firm disguised as an accounting firm.\" Why? Because people are at the core of everything we do, and our firm was built on values and principles that support this philosophy to this day.