Administrative Assistant - Management Consulting

Plante & Moran, PLLC; Greenwood Village (CO); Hybrid; USD 28,000 - 39,000; Full time

Job summary

Plante Moran, PLLC in Greenwood Village, CO seeks an experienced administrative professional to support multiple partners and their teams in remote and in-person settings.

You will assist with client deliverables, coordinate meetings and travel, manage invoices, and maintain key practice-management data with discretion and client-focused service. Proficiency with MS Office is essential.

Qualifications

• High school diploma or GED required; higher education preferred.
• 5+ years in administrative or executive support, preferably in professional services.
• Strong organizational, multitasking, and time-management abilities with confidentiality.
• Excellent verbal and written communication with client-service orientation.
• Proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide day-to-day support for multiple partners and their teams in a remote and in-person format.
• Assist with the production of client or Firm deliverables such as proposals, presentations, reports, and spreadsheets.
• Coordinate meetings and events including travel arrangements for partners and staff.
• Navigate reporting, create and review client invoices, and utilize hours and expense detail in the Firm's practice management system.
• Attain a proficient level of operational knowledge in the Firm's operational systems like Workday, WYN, and LCvista to be capable of training practice staff in the appropriate use of the systems.
• Align and support arrangements for internal and external meetings/events in conference rooms, including needed equipment and/or conference and video calls, catered meals, setup, clean-up, etc.
• Assist with administrative projects.
• Maintain frequent communication with all levels of the organization.
• Provide focused support with operational procedures related to multiple practice areas within Management Consulting.
• Actively contribute to the compilation and maintenance of operational support documentation for designated practice area(s) and Management Consulting.

Skills

Administrative experience

Time management

Client service

MS Office proficiency

Education

High school diploma or GED

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Count on us. Our "we-care" culture is more than just a motto; it's a promise. From day one, we prioritize your growth, well-being, and success. You can count on us to support your career journey and help you achieve your professional goals. Join us.

Your role.

• Provide day-to-day support for multiple partners and their respective teams in a remote and in-person format.
• Assist with the production of client or Firm deliverables such as proposals, presentations, reports, and spreadsheets.
• Coordinate meetings and events including travel arrangements for partners and staff.
• Navigate reporting, create and review client invoices, and utilize hours and expense detail in the Firm's practice management system.
• Attain a proficient level of operational knowledge in the Firm's operational systems like Workday, WYN, and LCvista to be capable of training practice staff in the appropriate use of the systems.
• Align and support arrangements for internal and external meetings/events in conference rooms, including needed equipment and/or conference and video calls, catered meals, setup, clean-up, etc.
• Assist with administrative projects.
• Maintain frequent communication with all levels of the organization.
• Provide focused support with operational procedures related to multiple practice areas within Management Consulting.
• Actively contribute to the compilation and maintenance of operational support documentation for designated practice area(s) and Management Consulting.

The qualifications.

• High school diploma or GED equivalent required. Higher level of education/college coursework preferred.
• 5+ years of experience working in an administrative or executive administrative role, preferably in professional services.
• Administrative and organizational, and time management skills. Ability to multitask and work in a fast-paced atmosphere.
• Superior verbal and written communication skills with a focus on client service and the ability to exercise independent judgment and initiative while maintaining high confidentiality.
• Solid technical proficiency including knowledge of MS Office applications (particularly Word, Excel, PowerPoint, and Outlook).

This is a non-exempt position, so you may have to work hours that exceed the standard 40-hour work week.

What makes us different?

On the surface, we're one of the nation's largest audit, tax, consulting, and wealth management firms. But dig a little deeper, and you'll see what makes us different: we're a relatively jerk-free firm (hey, nobody 's perfect) with a world-class culture, consistent recognition as one of Fortune Magazine's "100 Best Companies to Work For," and an endless array of opportunities. At Plante Moran, diversity, equity and inclusion means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities. So, what are you waiting for?

Plante Moran enjoys a "Workplace for Your Day" model which, simply put, means we strive for flexibility and balance while staying true to our principally in-person model. We believe that face-to-face interactions are paramount for individual and collective development, but also encourage individuals to work with their supervisor and team to determine their optimal working environment each day.

Plante Moran is committed to a diverse workplace. We strive to create a culture where each person feels accepted and valued. We believe that each person's ultimate potential begins with first acknowledging their inherent dignity. When we can recognize - and celebrate - our many human differences, we're able to create a workplace where all staff feel a sense of belonging and an opportunity to succeed. This allows us to attract and retain the best talent, serve clients through diverse thinking, and better represent and support the various communities in which we live and work. Plante Moran is an Equal Opportunity Employer.

Plante Moran maintains a drug-free workplace.

Candidates must be legally authorized to work in the United States without sponsorship, with the exception of qualified candidates who are bilingual in either Japanese and English or Chinese and English.

The specific statements above are not intended to be all-inclusive.

We are pleased to offer eligible staff a robust benefits package. Eligibility and contribution requirements for some of these benefits vary based on the number of hours staff work per week. Highlights include health, dental, vision, disability, and life insurance. In addition to this, eligible staff are able to take advantage of our Flexible