Administrative Assistant - Management Consulting

Plante & Moran, PLLC; Chicago (IL); Híbrido; USD 52.000 - 78.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Dental insurance

Vision insurance

401(k) plan

Discretionary bonus

Descripción de la vacante

Plante Moran, PLLC is seeking an experienced administrative professional to support multiple partners and their teams in a flexible remote/in-person role in Chicago. You will assist with client deliverables, coordinate meetings and travel, and manage invoices and expenses within the firm’s systems.

The ideal candidate has 5+ years in admin roles, strong MS Office skills, and the ability to handle confidential information with discretion.

Formación

• HS diploma or GED required; college coursework preferred.
• 5+ years in administrative or executive roles, preferably in professional services.
• Superior verbal and written communication with client service focus and high confidentiality.
• Strong MS Office proficiency (Word, Excel, PowerPoint, Outlook).

Responsabilidades

• Provide day-to-day support for multiple partners and teams in remote and in-person format.
• Assist with proposals, presentations, reports, and spreadsheets.
• Coordinate meetings and events including travel for partners and staff.
• Manage client invoices and hours/expense detail in the Firm’s practice management system.
• Develop proficiency in Workday, WYN, and LCvista to train staff.
• Support internal/external meetings with equipment, meals, and setup.
• Contribute to administrative projects and maintain communications across the organization.
• Assist with Chicago office‑level support needs.
• Contribute to operational support documentation for Management Consulting.

Conocimientos

Administrative support

Client service

Communication

Confidentiality

Educación

High school diploma or GED

College coursework preferred

Herramientas

MS Office

Workday

WYN

LCvista

Descripción del empleo

Count on us. Our \"we-care\" culture is more than just a motto; it's a promise. From day one, we prioritize your growth, well-being, and success. You can count on us to support your career journey and help you achieve your professional goals. Join us.

Role

Your role. Your work will include, but not be limited to:

• Provide day-to-day support for multiple partners and their respective teams in a remote and in-person format.
• Assist with the production of client or Firm deliverables such as proposals, presentations, reports, and spreadsheets.
• Coordinate meetings and events including travel arrangements for partners and staff.
• Navigate reporting, create and review client invoices, and utilize hours and expense detail in the Firm’s practice management system.
• Attain a proficient level of operational knowledge in the Firm’s operational systems like Workday, WYN, and LCvista to be capable of training practice staff in the appropriate use of the systems.
• Align and support arrangements for internal and external meetings/events in conference rooms, including needed equipment and/or conference and video calls, catered meals, setup, clean‑up, etc.
• Assist with administrative projects.
• Maintain frequent communication with all levels of the organization.
• Provide focused support with operational procedures related to multiple practice areas within Management Consulting.
• Assist with Chicago office‑level support needs.
• Actively contribute to the compilation and maintenance of operational support documentation for designated practice area(s) and Management Consulting.

This is a non-exempt position, so you may have to work hours that exceed the standard 40‑hour work week.

Qualifications

• High school diploma or GED equivalent required.
• Higher level of education/college coursework preferred.
• 5+ years of experience working in an administrative or executive administrative role, preferably in professional services.
• Superior verbal and written communication skills with a focus on client service and the ability to exercise independent judgment and initiative while maintaining high confidentiality.
• Solid technical proficiency including knowledge of MS Office applications (particularly Word, Excel, PowerPoint, and Outlook).

What makes us different?

On the surface, we’re one of the nation’s largest audit, tax, consulting, and wealth management firms. But dig a little deeper, and you’ll see what makes us different: we’re a relatively jerk‑free firm (hey, nobody ’s perfect) with a world‑class culture, consistent recognition as one of Fortune Magazine’s \"100 Best Companies to Work For,\" and an endless array of opportunities.

At Plante Moran, diversity, equity and inclusion means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities. So,what are you waiting for?

Plante Moran enjoys a “Workplace for Your Day” model which, simply put, means we strive for flexibility and balance while staying true to our principally in‑person model. We believe that face‑to‑face interactions are paramount for individual and collective development, but also encourage individuals to work with their supervisor and team to determine their optimal working environment each day.

Plante Moran is committed to a diverse workplace.We strive to create a culture where each person feels accepted and valued. We believe that each person’s ultimate potential begins with first acknowledging their inherent dignity. When we can recognize — and celebrate — our many human differences, we’re able to create a workplace where all staff feel a sense of belonging and an opportunity to succeed. This allows us to attract and retain the best talent, serve clients through diverse thinking, and better represent and support the various communities in which we live and work.

Plante Moran is an Equal Opportunity Employer. Plante Moran maintains a drug‑free workplace. Candidates must be legally authorized to work in the United States without sponsorship, with the exception of qualified candidates who are bilingual in either Japanese and English or Chinese and English. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Plante Moran.

Benefits

• Highlights include health, dental, vision, disability, and life insurance.
• In addition to this, eligible staff are able to take advantage of our Flexible Time Off and various pre‑determined holidays, as well as a 401(k) plan, flexible benefits plans, business‑related travel expenses, lodging, and meal reimbursement for business‑related use.
• A pension plan is also available for eligible administrative and paraprofessional staff.
• A discretionary bonus plan is available for eligible staff.
• Plante Moran also offers some contingent staff positions the option to elect health insurance in addition to limited paid sick time.

Salary

The compensation range for this role in CO, IL, OH, and MA is: $25.83 - $38.74.

The compensation range reflects the base salary we reasonably expect to pay for this position across our offices in the following regions: CO, IL, OH, and MA. Please review the position description for theapplicable geographic location. Generally, experienced hires are not hired at or near the maximum salary range, as compensation decisions take into account a wide variety of factors, including but not limited to responsibilities, education, experience, knowledge, skills, and geography. For early career roles, including campus hires, we offer standardized, market-based starting salaries among individuals within the same hiring group. This approach ensures fairness and reflects current industry benchmarks for entry‑level talent.

Under Colorado’s Job Application Fairness Act, you have the right to redact, from any documents that you submit in connection with your application, information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Should you wish to exercise your right to redact such information, please redact it prior to submitting documentation.

This application window is a good‑faith estimate of the time that this posting will remain open. This deadline will be promptly updated if the deadline is extended.

Our founders often referred to our firm as “a people firm disguised as an accounting firm.” Why? Because people are at the core of everything we do, and our firm was built on values and principles that support this philosophy to this day.